Accountant III Payable

4 weeks ago


Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
The Accountant III performs moderately complex accounting work for the Department of Family and Protective Services (DFPS). This position prepares, audits, and reconciles invoices, purchase orders/contracts and receiving documentation through the agency CAPPs. The position is responsible for verifying that all necessary and required supporting documentation is available for all purchase of goods/services and client service payment vouchers. The position analyzes reconciliation discrepancies between two accounting systems via queries and/or reports and takes the necessary action to process accounting transactions and or make necessary adjustments. The position interacts routinely with purchasers, program staff, budget analysts, business managers, vendors and representatives from the Comptroller of Public Accounts, General Ledger and Legal departments. This position also will be helping with the Hotline and provides statewide administrative support regarding inquiries and requests for information for two and three-way matched purchase orders placed on goods, services and capital assets processed by Health and Human Service Commission’s purchasers. The position evaluates the effectiveness of procedures and recommends streamlining alternatives. The Accountant III assists staff on proper use of departments and programs, account codes, DFPS and Comptroller policies. This position communicates on a complex level with others internally and externally to provide, exchange, or verify information, answer inquiries, address issues, and resolve problems or complaints. This position serves as a subject matter expert at meetings and planning sessions as well as committees and workgroups to address business processes, issues and analyzes business processes to implement more effective and efficient operations. This position works under general direction with moderate latitude for use of initiative and independent judgement. Essential Job Functions:
Ensures agency compliance with state requirements, policies, and procedures in financial areas. Monitors proposed changes in state and federal regulations to determine potential impact on agency. Reviews audits, reconciles and processes agency records and payments in a timely manner ensuring accuracy and compliance with applicable state law and oversight agencies’ rules and regulations. Assisting the Team Lead in overseeing processes and performs the reconciliation of accounts. Advises staff on account codes, policies, contract compliance and agency business processes. Communicates on a complex level with others internally and externally to provide, exchange, or verify information, answer inquiries, address issues, and resolve problems or complaints. Updates the Team Lead and Manager regarding project status, issues meetings, planning sessions and conferences. Identifies, researches, and resolves accounting transaction problems utilizing an integrated, complex accounting system. Works under general supervision with limited latitude for use of initiative and independent judgment. Prepares various reconciliations between internal accounting system and USAS. Plans and coordinates training of team on the accounting processes. Assists staff with the use of CAPPS Financials, USAS, etc. for gathering information and resolution of issues. Develops and/or runs queries for extraction of accounting information from internal accounting system and USAS, assigning processing errors to appropriate staff for resolution, and ensuring timely processing of expenditures. Plans, coordinates, evaluates and recommends strategies required to logistically support financial operations and key performance measures.
Knowledge Skills Abilities:
Knowledge of governmental accounting practices and principles.
Knowledge of state purchasing, payment and financial laws, and regulations, procedures, and practices as set forth by the State Legislature in the General Appropriations Act, the State Comptroller of Public Accounts, the Texas Government Code, and the Texas Administrative Code.
Knowledge of CAPPS Financial System for procurements
Knowledge of leadership principles, techniques and practices.
Knowledge of complex automated accounting systems.
Skill in establishing and maintaining effective working relationships.
Skill in effective verbal and written communication.
Ability to establish goals and objectives.
Ability to devise solutions to administrative/accounting policies and procedures.
Ability to prepare concise reports.
Ability to plan, assign, and supervise the work of others.

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