Accounts Payable Associate
4 weeks ago
St. Stephen’s Episcopal School in Austin, Texas, a grades 6-12 day and boarding school of 710 students, is seeking a full-time Accounts Payable Associate.
The Accounts Payable Associate plays a critical role in ensuring the smooth operation of the financial processes. This position is responsible for accurately processing and recording all accounts payable transactions on a timely basis, maintaining vendor relationships, and supporting the school's overall financial operations.
Responsibilities:
Invoice Processing – Receive, review and process all invoices accurately and efficiently. Invoices need to be coded properly, approved by appropriate budget manager, and supported by appropriate documentation.
Payment Processing – Prepare and process payment batches, including checks, electronic transfers, and ACH payments in accordance with St. Stephen’s policies and payment terms.
Vendor Relations – Maintain a positive relationship with vendors; addressing inquiries or discrepancies in a timely manner. Ensure vender documentation is complete with certificate of insurance, W-9, 1099 documentation and other appropriate information.
Month and Year-End Close – Assist with month-end closing procedures. Provide reconciliation at year-end for accruals payables. Provide necessary support for financial audits.
Record Keeping – Maintain organized and accurate records of accounts payable transactions and related documentation. Ensure all records are properly filed and archived in compliance with our record retention process.
Compliance – Ensure compliance with all St. Stephen’s Episcopal School policies, procedures, and relevant accounting regulations. Stay updated on changes in accounting standards and regulations affecting accounts payable functions.
Process Improvements – Identify opportunities for process improvement and efficiency in accounts payable procedures. Collaborate with team members to implement solutions.
Other duties - As assigned by your direct supervisor.
Qualifications:
- Proven experience in accounts payable or related accounting roles;
- Strong understanding of accounting principles and practices;
- Proficiency in accounting software (Blackbaud) and MS Office applications (excel, word);
- Excellent attention to details;
- Effective communication and interpersonal skills;
- Ability to work independently and collaboratively in a fast-paced environment;
- Bachelors degree or equivalent experience required; college degree in Accounting, Finance or related field preferred.
Qualified candidates should submit their resume and a letter of interest addressing their qualifications for this role.
About St. Stephen's Episcopal School
St. Stephen's Episcopal School is a coeducational boarding and day school that was founded by the Episcopal Diocese of Texas in 1950. It is a caring, diverse community, inclusive of all faiths and grounded in the Christian tradition, which nurtures moral growth and values the potential and dignity of every human being. St. Stephen's challenges motivated students to live intelligently, creatively and humanely as contributing members of society. The school develops the whole person within a balanced program of academics, athletics and the arts. Students also participate in a wide variety of clubs and organizations, outdoor education and recreation programs, service learning activities, daily chapel services, and study abroad opportunities.
In accordance with our founding mission, St. Stephen's Episcopal School infuses diversity, equity, and inclusion practices in everything we do, from admission policies, curriculum, and professional development to our hiring practices. We seek qualified candidates who are committed to these values and ready to work in community to create a more just society. We celebrate every individual, recognizing that our unique stories, histories, and voices are essential to creating a vibrant living and learning space. As such, we strongly encourage people with diverse backgrounds, perspectives, and identities to apply to become members of our community.
Equal access to employment, programs, and services is available to all. With respect to its employment practices, St. Stephen's Episcopal School does not discriminate on the basis of race, religion, gender or gender identity, national origin, disability, age, or sexual orientation or identity.
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