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Music/Arts Administration Officer

2 months ago

Melbourne, United States Schools (Government) Full time

Role

s and Responsibilities

The role encompasses administrative support to the running of the Music Department under the direction of the Director of Music. It involves liaising with the Director of Music, music staff, school staff and venues to ensure the effective planning and smooth running of the music program.

Music/Arts Administration Tasks

· In collaboration with the Director of Music, plan and organise music concerts and events.

In consultation with the Director of Music, work to increase the online presence of the music program. 

· Manage music department phones queries, email and written correspondence as required.

· Raise purchase orders, process invoices and manage instrumental teaching room schedules.

Coordinate the organisation and consolidation of casual music staff timesheets. 

· Book venues and facilities as required and maintain accurate records.

· Assist with the maintenance of accurate database records on students, staff, assets, performance uniforms and the music library.

· Attend to the annual operational requirements of the school such as ensuring routine annual tasks are carried out for compliance purposes.

· Assist with the ongoing care and maintenance of musical instruments including maintaining database and asset register.

· Attend scheduled staff meetings and carry out other duties as required to ensure the success of the Music Program.

· Coordinate with the Director of Music regarding travel and accommodation requirements for external music events as required.

· Undertake other duties as directed by the Director of Music, Business Manager and Principal.

· Assist the Friends of Music Committee with events as required.

· Attend the Music Department concerts and other events out of hours as required by the Director of Music and School Leadership.

Music Library Tasks

· Ensure that print music resources required by the music program are procured in a timely manner, distributing music and practice parts and maintaining records of all music used.

· Scan music for practice parts and assist with the preparation of music folders.

· Assist with maintaining accurate inventories for incoming music purchases.

· Assist with always maintaining the music library in a clean and tidy state.

· Ensure that the music library database is maintained and up to date.

Personal Qualities

Essential

· Experience working in Music/Arts Administration in a similar role.

· Exceptional interpersonal skills including the ability to build relationships with a wide variety of people including music staff, students, parents and external providers.

· Good technical aptitude and understanding of IT systems, software and databases; including Word, Excel, Microsoft Teams, Compass, Cases, Adobe Indesign or similar software.

· The ability to design and create official programs for major concerts. 

· Musical literacy including the ability to read music to assist in the preparation of music resources for rehearsals and performances in consultation with the Director of Music.

· Outstanding written and verbal communication skills with fine attention to detail.

· The ability to plan and assist with logistical requirements for concerts and events.

· A high level of initiative and a willingness to be flexible within the role to ensure that the music program and event requirements are met on time.

Desirable

· Tertiary qualifications in music/arts administration or equivalent relevant experience.

· A familiarity with and interest in music education and performing arts in Australia.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DE Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Eltham High School is a large secondary school on the urban rural fringe of north eastern Melbourne. The school¿s
primary focus has always been to enhance student outcomes through the provision of high quality teaching and
learning strategies.


Eltham High School is highly regarded as an educational institution. Its reputation as an outstanding academic
school is well recognised within the community and education circles. The co-curricular opportunities offered to our
students across a range of areas including the performing and visual arts programs and the elite sports program are
outstanding. Engagement with student leadership initiatives is sustained across all areas and levels of the school.
Eltham High School has established a tradition through its strong commitment to the areas of:
¿ Inspiring through excellence
¿ Creativity
¿ Individuality
¿ Social Justice.


Eltham High School is a school with high expectations where you feel safe to be yourself and challenged to think
critically, to work independently and in teams, to show leadership and to achieve success along many pathways.
We believe that the ¿Deeds that Count¿ are:
¿ Respect
¿ Integrity
¿ Respect for diversity
¿ Environmental and social responsibility.


Further information is available at