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Assistant Chief of Fiscal/Administrative Services(Hybrid)

3 months ago

Hartford, United States State of Connecticut Full time

Introduction

Unique Opportunity
As an at , you will have the opportunity to make a meaningful impact on the financial operations of the Department of Children and Families (DCF). You will collaborate with the Chief Fiscal Officer and the other Assistant Chief of Fiscal and Administrative Services to lead our dynamic fiscal services division. With over 100 employees and a multi-million-dollar budget, this position offers a unique opportunity to contribute to the success of our organization and the well-being of our community.

Responsibilities
Directly manage the Business Office, Payroll, and Budget Units. Oversee purchasing, accounts payable, asset management, and fleet operations. Ensure compliance with state, federal, and internal policies and procedures. Manage child welfare accounting, contract management, revenue enhancement, and payroll. Develop and implement strategies to optimize fiscal operations and enhance efficiency. Collaborate with cross-functional teams to analyze financial data and provide insights for decision-making. Prepare and present financial reports to senior leaders and external individuals or organizations involved in the company's operations. Supervise a diverse team of professionals, providing mentorship and guidance. Discover areas for enhancing processes and implement effective strategies. At , we prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including medical, dental, and vision insurance, retirement plans, paid time off, and professional development opportunities. Visit our  new page The opportunity to work for a Forbes top company: 'Forbes' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. Join Our Team
At our mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. Currently we are seeking individuals who are looking to advance their career and make a difference.

If you are an ambitious finance professional with a passion for public service, we invite you to apply for the position of Assistant Chief of Fiscal Administrative Services at State of Connecticut. Join our world-class team and contribute to the flawless management of our fiscal services division. Together, we can make a difference in the lives of Connecticut residents.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Please visit our '' page or view our .

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.  In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.  Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.  Should you have questions pertaining to this recruitment, please contact Liz Pinette at . This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to . For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Read through this helpful link to .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.

EXAMPLES OF DUTIES

Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; Assists in coordinating, planning and managing activities; Formulates program goals and objectives; Develops or assists in development of related policy; Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; Evaluates staff; Directs or assists in the direction of budget management function; Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities; Advises agency head regarding fiscal and administrative matters; Assists EDP experts in planning and implementation of financial aspects of EDP systems; Utilizes EDP systems for financial records, reports and analyses; Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; Leads the recruitment and hiring of staff, including outreach, interview and selection; May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; May direct a program of internal and/or external audit; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and practices; and ability to understand and apply relevant state and federal laws, statutes and regulations; principles and practices of public administration with special reference to governmental budget management and governmental accounting; Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; Considerable interpersonal skills; oral and written communication skills; Considerable ability in preparation and analysis of financial and statistical reports; Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. 

NOTE: See addendum for descriptions of these fiscal/administrative functions.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following experience:
Utilizing CORE CT modules. Working in a large state agency Business Office. Interpreting and ensuring compliance with state, federal and internal statute, policies and procedures. Working in a Human Services agency. Managing of multiple large budgetary accounts. Leading a large and diverse team of staff. Administration of state bond fund projects.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own. Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold: Health & Dental Insurance Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.) Retirement Plan Group Life Insurance Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance State of CT Tuition Reimbursement Program Holidays