Executive Assistant to CEO

4 days ago


Peru, United States StartupFormulas Full time
Job Overview:We re seeking a highly organized proactive and discreet Executive Assistant to provide unparalleled support to the CEO. This pivotal role demands a professional who excels in managing complex schedules orchestrating travel logistics and coordinating highstakes meetings all while maintaining confidentiality with the utmost discretion. If you thrive in a fastpaced dynamic environment and possess exceptional communication and administrative skills this could be the perfect opportunity for you.
Key Responsibilities:Administrative Support
  • Manage the CEO s calendar scheduling meetings appointments and travel arrangements.
  • Prepare and organize meeting agendas materials and minutes.
  • Handle correspondence emails and phone calls on behalf of the CEO.
Communication
  • Serve as the gatekeeper for the CEO screening calls and managing requests.
  • Facilitate communication between the CEO and internal/external stakeholders.
  • Draft and edit documents reports and presentations.
Project Management
  • Coordinate and oversee special projects as directed by the CEO.
  • Conduct research and compile data for reports and presentations.
Logistical Support
  • Organize and maintain the CEO s office and files on the shared drive.
  • Ensure the CEO has all necessary materials and information for meetings and events.
Travel Coordination
  • Arrange travel itineraries accommodations and transportation.
  • Prepare travelrelated documents and manage logistics efficiently.
Personal Assistance
  • Handle personal tasks and errands for the CEO including managing household staff scheduling personal appointments and overseeing private matters.
Confidentiality and Discretion
  • Maintain the highest level of confidentiality and discretion with sensitive information.
  • Manage confidential documents ensuring secure storage and handling.
Qualifications Skills and Key Competencies:Experience
  • At least 4 years of experience as a Personal or Executive Assistant preferably supporting Csuite executives.
  • Prior experience working with U.S. businesses.
Skills
  • Organizational Skills: Expert multitasker with strong prioritization and time management abilities.
  • Communication Skills: Superior written and verbal communication skills in English.
  • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
  • Interpersonal Skills: Adept at working with diverse groups and navigating various personality types.
Attributes
  • Discretion: Proven ability to handle confidential information with integrity.
  • Flexibility: Willingness to adapt to changing priorities and work beyond regular hours when needed.
  • ProblemSolving: Strong analytical and problemsolving skills.
Additional Considerations
  • Industry Knowledge: Familiarity with the environmental and civil engineering industry is a plus.
  • Network: A robust professional network can enhance task efficiency.
  • Professionalism: Consistently maintain a high standard of professionalism in all interactions.

This role offers a unique opportunity to work closely with a visionary CEO providing critical support that directly impacts the company s success. If you re ready to take on this challenge and grow in a dynamic environment we d love to hear from you

communication skills,google workspace,project management skills,confidentiality



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