Executive Assistant to CEO
4 days ago
Key Responsibilities:Administrative Support
- Manage the CEO s calendar scheduling meetings appointments and travel arrangements.
- Prepare and organize meeting agendas materials and minutes.
- Handle correspondence emails and phone calls on behalf of the CEO.
- Serve as the gatekeeper for the CEO screening calls and managing requests.
- Facilitate communication between the CEO and internal/external stakeholders.
- Draft and edit documents reports and presentations.
- Coordinate and oversee special projects as directed by the CEO.
- Conduct research and compile data for reports and presentations.
- Organize and maintain the CEO s office and files on the shared drive.
- Ensure the CEO has all necessary materials and information for meetings and events.
- Arrange travel itineraries accommodations and transportation.
- Prepare travelrelated documents and manage logistics efficiently.
- Handle personal tasks and errands for the CEO including managing household staff scheduling personal appointments and overseeing private matters.
- Maintain the highest level of confidentiality and discretion with sensitive information.
- Manage confidential documents ensuring secure storage and handling.
- At least 4 years of experience as a Personal or Executive Assistant preferably supporting Csuite executives.
- Prior experience working with U.S. businesses.
- Organizational Skills: Expert multitasker with strong prioritization and time management abilities.
- Communication Skills: Superior written and verbal communication skills in English.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- Interpersonal Skills: Adept at working with diverse groups and navigating various personality types.
- Discretion: Proven ability to handle confidential information with integrity.
- Flexibility: Willingness to adapt to changing priorities and work beyond regular hours when needed.
- ProblemSolving: Strong analytical and problemsolving skills.
- Industry Knowledge: Familiarity with the environmental and civil engineering industry is a plus.
- Network: A robust professional network can enhance task efficiency.
- Professionalism: Consistently maintain a high standard of professionalism in all interactions.
This role offers a unique opportunity to work closely with a visionary CEO providing critical support that directly impacts the company s success. If you re ready to take on this challenge and grow in a dynamic environment we d love to hear from you
communication skills,google workspace,project management skills,confidentiality
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