TPWD - Administrative Assistant II (Assistant Office Manager)

3 weeks ago

Fredericksburg, United States PARKS AND WILDLIFE DEPARTMENT Full time

GENERAL DESCRIPTION

:

Under the direction of the Office Manager, this position performs routine (journey-level) administrative support functions for Enchanted Rock State Natural Area.Assists with the daily operation of the business office including Texas Parks and Wildlife Department (TPWD) Fiscal Control Policy, customer camping and day use registrations, daily revenue reconciliation, ensures accuracy and completeness for fiscal and financial records and prepares correspondence/reports. Provides quality customer service and information to park visitors and general public. Assists with training and mentoring of administrative staff.Monitors and provides guidance to other staff as a team lead. Assists with the daily operation and performs purchasing activities in compliance with established procedures.Serves as the Park Administrative Officer on weekends or in the absence of the Office Manager.Works under moderate supervision with limited latitude for the use of initiative and independent judgment.Performs additional duties as assigned.Complies with all Agency, Division and Branch rules, regulations, and procedures.

Qualifications

MINIMUM QUALIFICATIONS :

Education :

Graduation from High School or GED.

Experience :

Two years of experience performing administrative support duties.

Licensure :

Must possess or be able to obtain, within 30 days of employment, a valid state driver's license.

PREFERRED QUALIFICATIONS :

Experience :

Experience in basic accounting, correspondence, record keeping, customer service and/or public relations;

One year experience using personal computers and various software packages such as MS Word, Excel and Oracle/CAPPS;

One year experience functioning as a Team Lead;

One year experience working with Texas State Parks or closely related field.

KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of general office procedures;

Knowledge of administrative and clerical procedures;

Knowledge of basic mathematics;

Knowledge of cash management, accounting, auditing and revenue reporting concepts;

Skill in: (the application of knowledge resulting from a development of basic abilities through formal training and practical experience)

Skill in using MS Word, Excel, and Outlook;

Skill in effective verbal and written communication;

Skill in using standard office equipment;

Skill in providing quality customer service in a professional and courteous manner;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Skill in training others;

Skill in making independent, sound and timely decisions;

Skill in capturing and entering budget expenditures on spreadsheets;

Ability to: (capacity in a general area that may be utilized to develop detailed, specific skills)

Ability to work as a member of a team;

Ability to work independently with little or no supervision;

Ability to accurately handle cash and account for revenue collected;

Ability to maintain strict confidentiality;

Ability to prepare and maintain detailed records, files and reports;

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;

Ability to plan, assign and coordinate the work of others;

Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS :

Required to work 40 hours per week, including various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays;

Must be available to work weekends and major holidays;

Required to adjust to changing schedules;

Required to perform manual labor including, lifting supplies and materials up to 20 lbs.;

May be required to operate a State vehicle;

Required to travel 5% with possible overnight stays;

Must conform to TPWD employee dress code, work rules and safety standards;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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