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Administrative Officer

4 months ago

Beltsville, Maryland, United States Agricultural Research Service Full time


Summary This position is located within the Agricultural Research Service (ARS), Northeast Area (NEA), at the Beltsville Agricultural Research Center (BARC) in Beltsville, MD.

As an Administrative Officer (AO) you will serve as a liaison between the Area, BARC Director's, and unit personnel to provide oversight, management, and guidance on processes; financial and budget management; human resources; and acquisitions and procurement.

This position is restricted to those within the local commuting area. Responsibilities Advises management, provides recommendations and potential consequences of solutions. Ensure business needs of customer are achieved. Evaluates and modifies existing processes and reporting requirements. Primary advisor and technical resource on accounting and financial management matters. Manages all phases of budget formulation, execution, and administration.

Monitors/reallocates funds; monitors salary lapse; anticipates program needs, major obligations, or changes; and examines, analyzes, and interprets accounting data, and reports.

Keeps management officials and staff abreast on human resources rules and procedures. Reviews requests for personnel actions, provides status reports, and initiates onboarding of new employees. Advises management officials and staff regarding procurement and contracting procedures and availability of funds. Reviews all necessary acquisition files and corresponding support documentation to assure complete package.

Proficient in software applications and data management to organize data efficiencies, manipulate data, minimize redundancy, perform statistical analysis and prepare intuitive reports.

Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.


Time in grade:
Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled

GS-09:

Specialized Experience:
Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised.

The specialized experience requirements for this position are:

Qualifying experience for GS-09 includes one year of specialized experience comparable to GS-07 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position.

For this position, specialized experience is experience assisting with preparing administrative management, including:
human resources; agreements; examining, analyzing, or interpreting data; managing contracting or procurement actions; and preparing financial or budgetary reports

OR Education:

Successful completion of two (2) years of progressively higher-level graduate education leading to a master's degree or master's or equivalent graduate degree or LL.B., or J.D., if directly related.

Related degrees may include Business, Business Administration, Business Management, Public Administration & Law, or Human Resources. OR A combination of education and specialized experience as described above. GS-11:

Specialized Experience:
Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised.

The specialized experience requirements for this position are:

Qualifying experience for GS-11 includes one year of specialized experience comparable to GS-09 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position.

For this position, specialized experience is experience developing or implementing administrative management policies, procedures, or operations, including:
human resources; agreements; examining, analyzing, or interpreting data; managing contracting or procurement actions; and preparing financial or budgetary reports

OR Education:
Successful completion of three (3) years of progressively higher-level graduate education leading to a Ph.
D. or Ph.
D. equivalent doctoral degree, or LL.M., if directly related. Related degrees may include Business, Business Administration, Business Management, Public Administration & Law, or Human Resources. OR A combination of education and specialized experience as described above. All candidates must reside within local commuting area where the position is located.

Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community.

(5 CFR Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Please see above for education qualification requirement information.

Additional Information This position is restricted to those within the local commuting area (This restriction does not apply to VEOA eligibles).

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP):
Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors.

CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section.

When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran's Employment Opportunity Act (VEOA).

Farm Service Agency (FSA)

County Employees:

Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law will be given a career-conditional appointment and must serve a 1-year probationary period.

For more information on applying under special hiring authorities such as 30 percent disabled veterans, certain military spouses, Schedule A Disabled, etc., explore the different Hiring Paths on the USAJOBS website.

Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions.

Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. Refer to PUBLIC LAW AUG. 7, 2015 for more information.

If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management.

However, promotion is neither implied nor guaranteed.

This position may be eligible to telework up to four days per week, based upon the duties of the position.

This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.

Recruitment or Relocation Incentive may be authorized. Final determination to pay an incentive will be made by the hiring official at time of job offer.

If selected, you will be required to submit Form OGE-450 within 30 days of your initial appointment date, and annually thereafter.

Selectee is subject to financial Disclosure Requirements in accordance with 5 CFR, Part 2635, Sub part E regarding business or personal transactions with applicants, borrowers, or business contacts who have or who are seeking business with this Agency.

Selectee must be able to obtain and maintain a security clearance. If selected you will be subject to a National Agency Check and Inquiry (NACI) and a credit report.