Administrative Assistant

4 weeks ago

Elizabeth, New Jersey, United States IRC - The International Rescue Committee Full time

MAJOR RESPONSIBILITIES:
\- Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department. Manage the flow of visitors during peak periods such as open office hours.
\- Answer and direct incoming telephone calls. Take messages and answer basic questions.
\- Assist with safety and security measures as required.
\- Order and maintain stock of needed office supplies. Review inventory and monitor prices.
\- Maintain office equipment including copier, fax, printer, scanner, and projector in good working order. Arrange for maintenance and repair as needed.
\- Maintain donations inventory.
\- Responsible for making ID badges and maintaining office photo lists.
\- Ensure new staff and interns have access to ID cards, swipe cards, and office keys.
\- Coordinate calendaring and use of shared spaces such as conference rooms and classrooms.
\- Receive and distribute mail. Process outgoing mail and deposit it in the mailbox on a daily basis.
\- Comply with agency policies and protocol.
\- Other tasks and projects as directed by the supervisor.

Key Working Relationships:

Position Reports to:
Operations Manager

Position directly supervises:
Interns

JOB REQUIREMENTS:
\- High school diploma required; some university education preferred
\- Fluency in English with strong verbal and written communication skills required
\- Fluency in Spanish is strongly preferred. The ability to speak additional languages common among IRC clients is a plus; especially Haitian Creole and French
\- Demonstrated proficiency with Microsoft Office programs including Excel, Word, and Outlook
\- Must be well-organized, reliable, professional, detail-oriented and flexible
\- Desire to work as a team member and in a multicultural workplace
\- US work authorization

Working Environment:
\- Standard office environment. Position is fully in-person.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits.

All US employees are eligible for sick time, a 403b retirement savings plans:

up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.


In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs.

Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.

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