Office Coordinator

1 month ago

Menlo Park, California, United States Hexagon Bio Full time

About Hexagon Bio:

Hexagon Bio leverages a genomics-based platform and understanding of natural product evolution to develop next-generation medicines for human disease. Hexagon Bio's algorithms identify gene clusters that encode the machinery needed to produce specialized metabolites that can be harnessed against human disease targets. Our unique platform allows us to produce new chemical leads based on these findings. We use data science, genomics, synthetic biology, and automation to discover potent, evolutionarily refined small molecules and their cognate targets from fungal genomes.

Location: Menlo Park, CA

As Hexagon's Office Coordinator (fixed-term contract), you'll contribute to the day-to-day onsite administration of our growing company. This dynamic role provides exposure to a variety of functions, including recruiting, employee onboarding, business and lab operations, and facilities.

This internship will provide an opportunity to gain hands-on experience within an innovative startup environment. This role is ideal for an organized individual capable of maintaining excellent written and verbal communication while seamlessly managing a variety of tasks. We guarantee you that no two days will be the same.

Responsibilities:

  • Perform administrative tasks in support of business operations.
  • Support employee onboarding through the coordination of first-week schedules to create a positive onboarding experience for new hires.
  • Coordinate recruiting efforts including assisting with job postings, liaising with hiring managers and interview teams, arranging interview schedules and supporting candidate care.
  • Assist with the research, project management, and implementation of special projects to enhance operational efficiency.
  • Support shipping and receiving.
  • Coordinate monthly team-building events to contribute to our vibrant company culture.
  • Assist the outsourced IT team with the execution of day-to-day onsite IT support tasks to maintain smooth operations.
  • Greet visitors and vendors to foster a professional atmosphere in our workspace.
  • Facilitate filing, office supply management, and distribution of mail to ensure a well-organized workspace.
  • Support the coordination of visitor travel, ensuring a seamless experience for guests.
  • Liaise with property management for facilities maintenance and janitorial needs.
  • Support lab operations as needed with administrative and organizational tasks to maintain a safe and efficient lab environment.
  • Manage and restock snacks and beverages and maintain kitchen equipment to keep the team fueled.

Basic Qualifications:

  • At least two years of relevant experience in a customer service oriented role.
  • Ability to work from our office in Menlo Park Monday-Friday, between the hours of 8:00 am - 5:00 pm.

Desired Qualifications:

  • Completing/completed a relevant post high school program of study prior to start date
  • Proficient in GSuite tools
  • Excellent interpersonal and relationship-building skills
  • Excellent verbal and written communication skills; strong ability to inform and engage through written communications
  • Strong scheduling/calendar management skills
  • Exceptionally organized with an attention to detail
  • Excellent time management skills
  • Comfortable operating in a fast-paced environment
  • Willingness and ability to help out wherever needed

This is a non-exempt, ~7-month fixed-term contract for 30-40 hours per week starting September 2024. Onsite attendance in Menlo Park, California is required. The pay range for this intern position is $24 - $34 per hour. The range displayed on each job posting reflects the minimum and maximum target for this position across California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Hexagon Bio is an equal opportunity employer and committed to a diverse workplace. All applicants will be considered equally without regard to race, color, ethnicity, veteran status, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, disability status, membership in an organization or any other non-merit factors.

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