System Workstream Intern

2 months ago

New York, New York, United States UN Women Full time
Background


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.


The Strategic Planning Unit (SPU) within the Strategy, Planning, Resources and Effectiveness Division (SPRED) focuses on assisting UN Women and partners to achieve higher-quality development results through an integrated approach that links strategic planning and Results-Based Management (RBM) with more effective and new ways of working.

*Results-based management is a management strategy by which
all actors, contributing directly or indirectly to achieving a set of results, ensure that their
processes, products and services contribute to the desired results (outputs, outcomes and higher level goals or impact) and use information and evidence on actual results to inform decision making on the design, resourcing and delivery of programmes and activities as well as for accountability and reporting*The SPU is the custodian of RBM as well as field and HQ level strategic planning and results-based reporting in UN Women.

The SPU provides quality assurance on strategic planning and results reporting exercises at the corporate and field levels.

It takes a collaborative approach to strategic planning and programmatic learning, creating space for innovation and enabling UN Women and its partners to be more effective, knowledge and data-driven, and driving higher quality UN Women programming.

It is also charged with engagement on all planning inter-agency initiatives.

SPU is also the leading unit as business owner for UN Women Results Management Systems (RMS) to support strategic planning and results-based monitoring and reporting processes, as well as data aggregation and analysis to communicate on results with stakeholders.


Under the supervision of the Strategic Planning Specialist, the intern will support the 'Data and System Workstream', which oversees the development and maintenance of the RMS.

The responsibilities of the intern will focus on supporting SPU's in organizing and documenting consultations and meetings with business owners and end users and to support in the development and dissemination of technical and communication materials.

Duties and Responsibilities

Technical Meetings and Consultation Sessions:

  • Assist in planning and organizing technical meetings and consultation sessions focused on data integration, AI development, and RMS enhancements.
  • Support scheduling events, developing agendas and presentations, organizing meetings, and taking notes.
  • Clearly identify and document feedback and followup actions, prepare followup emails, and implement relevant actions.

Design and Development:

  • Assist in designing guidelines, learning materials, briefs, and other documentation related to data systems, AI applications.
  • Contribute to the development and dissemination of knowledge products, including SharePoint articles, PowerPoint slides, and short videos, to enhance communications and visibility of system enhancements and enduser support.

System Maintenance and Updates:

  • Assist in maintaining and updating the RMS (Results Management System) page in SharePoint.
  • Perform tasks related to system enhancements and RMS enduser support as necessary.

Learning Opportunities:

  • Gain handson experience in the areas of data policy, AI implementation, knowledge management, and business administration.
  • Exposure to the operations of UN Women, contributing to the development and management of results management systems.
Participate in networking opportunities and attend workshops/seminars for broader learning purposes.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example
Please visit this link for more information on UN Women's Core Values and Competencies:

Functional Competencies:

  • Strong analytical, administrative and research skills
  • Strong writing, editing and communication skills: able to communicate clearly and concisely and to translate complex topics into simple language for a general audience;
  • Approaches work with energy and a positive, constructive attitude;
  • Strong interpersonal and teamwork skills: able to listen and collaborate with a wide range of colleagues; able to work independently, be proactive and take initiative;
  • Strong organizational skills and ability to multitask
  • Strong IT skills (experience in developing short video content and content management systems is an asset);
Familiarity with results based managements, gender issues, and the UN system is an asset.

Required Skills and Experience

Education:

  • University studies in one of the following disciplines: research, communications, knowledge management, information management, business administration, business management, law, risk management or other relevant subjects is required.
  • Experience in conducting desk reviews and research would be an added advantage.
  • Meet one of the following:
  • Be enrolled in a postgraduate degree programme (such as a master's programme, or higher);
  • Be enrolled in the final academic year of a first university degree programme (such as bachelor's degree or equivalent);
  • Be enrolled in a mandatory national service programme of which the internship may form a part;
  • Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within two-years of graduation.
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