Health Center Office Assistant

1 month ago

Natick, Massachusetts, United States Walnut Hill School for the Arts Full time

Walnut Hill School for the Arts seeks an energetic, organized, self-motivated person to work in our Health Center in an administrative assistant capacity.

This is a full-time, non-exempt 10-month position (August - June) reporting directly to the Director of Health Services. This position is full-time, Monday - Friday, when school is in session, with some flexibility with the start and end time of daily shifts. School breaks and summer months are unpaid unless accrued vacation time is available.

Responsibilities:

  • Greet students and visitors and provide excellent customer service to all constituents;
  • Answer phone calls and respond to emails from students, families, providers, and employees;
  • Provide general administrative and clerical support including mailing, data entry, filing, scanning, faxing, and copying;
  • Maintain electronic filing system;
  • Receive, open, sort, and distribute incoming correspondence;
  • Perform data entry and scan documents;
  • Manage health center calendar;
  • Assist in administrative problem solving;
  • Schedule and coordinate student appointments and travel arrangements;
  • Work collaboratively with transportation/facilities staff;
  • Organize annual tasks, including but not limited to: physicals, immunizations, summer program registration, school registration, and other tasks throughout the year;
  • Work collaboratively with the business office with billing students for services and medications;
  • Maintain and order supplies for the department;
  • Drive/chaperone students to appointments as necessary;
  • Input daily Health Center attendance and track areas of concern;
  • Work collaboratively with the team and colleagues in all departments; and
  • Other duties as assigned by the Director of Health Services or the Dean of Students. Qualifications
    • 1+ years of administrative or related experience preferred;
    • Strong customer service and interpersonal skills;
    • Ability to communicate well with a wide range of people including adolescents, families, providers, and colleagues;
    • Excellent organizational skills and strong attention to detail;
    • Ability to work independently and effectively in a fast-paced, multifaceted facility;
    • Excellent computer skills and ability to work with Microsoft Office (Word, Excel, etc.), Google suite, and various student and school databases;
    • Ability to react to situations in a calm, confident manner and escalate if needed;
    • Commitment to working in and fostering an inclusive community; be committed to learning about and practicing anti-racist work;
    • Ability to handle highly sensitive information with discretion and maintain confidentiality;
    • Knowledge of insurance and school health a plus; and
    • Driver's license required. Benefits: This position is eligible for benefits including medical, dental, vision, life/disability insurance, and retirement match as well as accrued sick time and vacation time. Physical Demands

      Physical demands include dexterity for office machine and supply operation including but not limited to writing, typing, using electronic devices, computer, phone, calculator, copy machine, fax machine, and printers. Stooping, bending, traveling to/from locations on campus, ascending/descending stairs, reaching and sitting or standing for extended periods of time are common.

      About us:

      Walnut Hill School for the Arts, located in Natick, Massachusetts and 20 minutes from Boston, is an independent boarding and day high school offering a transformational educational experience designed for student artists in grades 9–post graduate. Walnut Hill combines a comprehensive college-preparatory academic curriculum with intensive, pre-professional artistic training in theatre, dance, music, visual art, and writing, film & media arts. Walnut Hill is committed to creating and enhancing an inclusive environment, and welcoming and celebrating a wide range of cultural, artistic, and educational backgrounds that compliments and supports our diverse community.

      Commitment to the school's Core Values, of Community, Growth, Excellence, Creativity, and Respect are imperative to the success of all Walnut Hill faculty, staff, and administration members. All Walnut Hill faculty/staff are active and engaged members of the school community who are committed to collaborating and growing in their field, participating in school events, supporting students in their arts, supporting other faculty/staff members, and who have the ability to self-reflect on their own practice. Adults at Walnut Hill participate in school events, support students in their arts, embrace the immersive, residential mission of the school, and support other employees in a warm and caring community of high expectations.

      To Apply: Submit resume and cover letter through the Walnut Hill School for the Arts online Career Center.

      Note: All offers of employment are contingent upon the successful completion of state and federal background checks. Walnut Hill does not provide visa sponsorship.

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