Assistant, Administrative III

2 months ago

Edison, New Jersey, United States Lyondell Basell North America Full time

LyondellBasell

Basic Function

Provides administrative assistance duties to the Maufactuing leaders Engineering managers, including coordinating employee activity events, preparing documents and presentation materials, creating purchase requisitions, monitoring and managing supplies, managing p-card expenditures and approvals, drafting emails for information release, and distributing meeting minutes. This position involves working closely with Engineering managers and independent judgement is required to plan, prioritize, and organize a diversified workload. This position should also recommend and initiate positive changes in office practices or procedures.

Roles & Responsibilities
  • Proactively communicates for due dates and appropriate escalation to avoid overdue or lapsed training and action item requirements
  • Submits purchase card expense reports in a timely manner, adhering to the LyondellBasell p-card policy
  • Closing out Payroll for site.
  • Assists Engineering teams with any specific needs, including support for Capital Projects, Technical Engineering, and Control Systems Engineering employees
  • Coordinates meetings, including scheduling, coordinating catering, video conference and hospitality requests, booking and setting up conference rooms and preparing materials
  • Actively participates in various team initiatives and events
  • Handles all other administrative duties and special projects, as assigned
  • Creates purchase requisitions in SAP for the Engineering and Control Systems Engineering groups
  • Assists with any travel requirements for the Engineering and Control Systems Engineering groups
  • Supports all aspects of onboarding contingent workers for the Engineering team members
Min. Qualifications
  • Knowledge of utilization of video conferencing software and hardware
  • Ability to utilize advanced features of Microsoft Office (Word, Excel, PowerPoint, Outlook, TEAMs)
  • Proficient in SAP
  • High School Diploma (or equivalent) and 4 years' administrative experience
Preferred Qualifications
  • Administrative experience in a manufacturing environment preferred
  • Document Management System experience preferred
  • Languages English, additional language preferred
  • Must exhibit a high degree of initiative in managing multiple priorities simultaneously
  • Excellent problem-solving skills to identify and resolve concerns in a timely manner, gather and analyze information, and develop alternative solutions
  • Ability to work well with others in a diverse team environment
  • Exceptional written and oral communication skills
  • Strong organizational skills with good attention to detail and time management

Competencies
Build PartnershipsDeliver ResultsDrive InnovationGrow CapabilitiesPromote InclusionMotivational/Cultural FitTechnical Skills

We are LyondellBasell – a leader in the global chemical industry creating solutions for everyday sustainable living. Through advanced technology and focused investments, we are enabling a circular and low carbon economy. Across all we do, we aim to champion our employees, and unlock value for customers, investors and society. LyondellBasell places high priority on diversity, equity and inclusion and is strongly committed to our planet, the communities where we operate and our future workforce. As one of the world's largest producers of polymers and a leader in polyolefin technologies, we develop, manufacture and market high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. For more information, please visit or follow @LyondellBasell on LinkedIn.

Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.

LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.

LyondellBasell is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics. The US EEO is the Law poster is available here.

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