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Assistant Commissioner of Business

3 months ago

Edison, New Jersey, United States Metro Atlantic Athletic Conference (MAAC) Full time

The Assistant Commissioner of Business & Administration is responsible for overseeing the Conference's financial operations and managing the overall office administration. This role ensures the efficient use of financial resources, adherence to accounting standards, and the seamless operation of the office environment. Key responsibilities include: Financial Operations:

Develop, implement, and manage financial policies and procedures for the Conference Office. Oversee the annual budget, ensuring it aligns with the organization's strategic goals. Monitor and analyze financial performance, providing regular reports to the Commissioner, Council of Presidents, and Finance Committee. Supervise the management of accounts payable, accounts receivable, the corporate purchasing card program, and payroll functions. Act as the Conference's liaison to the member schools, banking partners and external accountants. Ensure compliance with all financial regulations, standards, and best practices. Coordinate the annual financial audit and collaborate with the external auditors. Coordinate the annual tax submission process with the external auditors. Manage the Conference's financial reporting to the NCAA. Manage all membership contracts for full and associate members. Serve as the liaison to insurance companies to ensure adequate coverage for the organization. Human Resources: Oversee human resources policies and procedures as outlined in the employee handbook. Ensure compliance with employment laws, regulations and reporting. Manage the recruitment, onboarding, and training processes for new employees. Oversee the administration of the employee benefits programs. Create, implement and manage an internship program. Office Operations: Oversee the day-to-day operations of the Conference Office to maintain a productive and efficient work environment. Manage the office facilities, including maintenance and security. Oversee the IT vendor relationship to meet the office's technology needs. Handle vendor relationships and negotiate contracts for office-related services. Ensure the availability and functionality of office equipment and supplies. Administrative Duties: Maintain and oversee the Conference's annual meeting calendar and membership directory. Plan and execute select Conference meetings, including producing meeting minutes for distribution. Maintain the Conference's administrators' website. Assist with Conference and NCAA championship administration. Perform other duties, including Commissioner delegated projects and championship support, as assigned. Reporting Structure: Reports directly to the Commissioner. Benefits: Comprehensive no cost medical insurance for employee. Comprehensive no cost dental and vision insurance for employee. 403(b) retirement plan with an 8% contribution from the Conference. Accrual of 20 days annual vacation time, in addition to five wellness days each year. 22 paid holidays in the academic year. Half-day Fridays in the summer from Memorial Day to Labor Day. Monthly cell phone reimbursement. Working Conditions: This position is based at the Conference Office. This position requires the ability to travel and work non-traditional hours, weekends, nights and holidays. Application Process: A letter of application, resume and a list of at least three professional references should be sent via email to Since there are multiple jobs open at the Conference office, please list the job title and candidates' name in the subject line of the email. The MAAC is an Equal Opportunity Employer and conducts background checks on all final candidates. This job description outlines the essential duties and responsibilities of the Assistant Commissioner of Business & Administration and is not intended to be an exhaustive list. The Conference Office reserves the right to amend and change responsibilities to meet organizational needs. Required Knowledge, Skills, Abilities/Competencies:


• Extremely organized, self-starter, intrinsically motivated.

• Strong interpersonal, organizational, and leadership skills.

• Strong ability to communicate effectively through both oral and written channels.

• Ability to work collaboratively with Conference staff, administrators, and external
partners.

• Strong problem-solving abilities.

• Ability to exercise sound judgement to handle sensitive and confidential information
with discretion.

• Ability to manage multiple tasks and projects with meticulous attention to detail and strict adherence to deadlines.

• Ability to lead and facilitate group meetings.

• Strong understanding of accounting principles and financial management.

• Experience in developing, managing and adhering to budgets.

• Proficiency in the Microsoft Office Suite (i.e. Outlook, Word, Excel, PowerPoint,), Adobe Suite programs and other relevant software required). Working knowledge of QuickBooks preferred.