Sr. Administrative Assistant

1 month ago

Minnetonka, Minnesota, United States UnitedHealth Group Full time

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together.

This role will support leaders within our dynamic, industry-leading Government Programs business. People supporting this business are critical to the success and future growth of UnitedHealth Group. Success in these careers relies on many factors - your ability to be proactive, communicate clearly, solve problems, embrace change, and support our commitment to making health care better for everyone.

We are searching for a highly qualified Senior Administrative Assistant for Government Programs Marketing teams. As a member of the Administrative team this position is responsible for proactive calendar management, planning/coordinating meetings, printing/copying, travel arrangements and expense reporting, as well as project management support or team initiatives. The Senior Administrative Assistant will also have Business Support Liaison (BSL) responsibilities, such as invoice management, management of timely equipment ordering and set-up, software and office supply purchases and new hire onboarding/off boarding as needed.

This is a complex, fast pace working environment that requires an individual who is flexible, can manage multiple priorities and asks, has keen attention to details, is self-motivated and has exceptional organization skills.

Primary Responsibilities:

  • Provide administrative support in a manner consistent with the highest level of performance and professionalism
  • Support Marketing Vice Presidents with proactive calendar management, distribution lists, communication cadence and employee engagement calendar and event management
  • Schedule meetings as requested and facilitate meeting logistics (technology, conference center requests, catering, guest credentialing, etc.)
  • Manage travel arrangements and provide organized resources (itineraries, agendas, meeting materials) for upcoming leader travel and meetings
  • Use various software including Word, Excel, PowerPoint, Visio to prepare presentations, reports, agendas and other communications
  • Proactively maintain and distribute lists as needed (e.g., organization charts, email distribution list, contacts)
  • Develop processes to maximize efficiency of administrative duties and BSL processes
  • Act as team Business Services Liaison (BSL) to assist with employee & contractors' onboarding, offboarding and terminations; as well as manage requests for hardware, software applications and supplies within department standards and company procedures to meet business priorities
  • Support ad hoc project management activities as requested by team leaders
  • (i.e., clients, executives, internal business partners)
  • Post relevant documentation (i.e., meeting notes, proposal letters, PowerPoint decks, policies and procedures, general correspondence) onto relevant systems (i.e., SharePoint, eDoc) and communication boards
  • Use relevant software applications (i.e., Microsoft Project, Word, Excel, PowerPoint, Outlook, Visio, AdobePro)
  • Monitor/oversee functional and employee office communications (i.e.., email, calendar, phones) for internal team members and take appropriate action, as needed
  • Assist with and/or perform budget planning for the department's travel budget and other functions
  • Coordinate multiple projects that may span multiple weeks with multiple stakeholders
  • Work from the Minnetonka office

Requested Skills:

  • Highly skilled at managing multiple priorities and requests
  • Keen attention to detail
  • Self-motivated
  • Planful with exceptional organization skills
  • Effective interpersonal and communication skills
  • Resourceful

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High school diploma/GED
  • 3+ years of administrative experience OR experience supporting multiple executives within a fast-paced environment
  • Experience coordinating large meetings, including virtual meetings and teleconferences
  • Intermediate or better level of proficiency with MS Office applications, specifically Word
  • Expert level of proficiency with PowerPoint and Excel
  • Proven to have a polished demeanor and be comfortable working with people at all levels
  • Proven excellent organizational skills
  • Proven excellent verbal and written communication and grammatical skills
  • Proven ability to manage multiple tasks/projects and deadlines simultaneously with attention to detail
  • Proven ability to work in a large, matrixed corporate environment

Preferred Qualifications:

  • Experience creating and submitting expense reports
  • Experience working in a fast-paced matrix organization

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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