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Office Administrative Assistant
2 months ago
Next Level Talent Next Level Talent Harlem, NY Harlem, NY Full-time Full-time $22 - $28 an hour $22 - $28 an hour 3 days ago 3 days ago 3 days ago Harlem based Property Management company specializing in 3rd party management for coops and condos is looking for an Office Administrative Assistant to join their team and provide support to various departments.
In this role, the Office Administrative Assistant will provide high level support to the office, assisting various teams with clerical work, data entry, scheduling calls and meetings, greeting visitors and assisting with client correspondence.
This role is positioned for future growth and a great opportunity for someone looking to get into Property Management.Responsibilities:
Clerical Support:
Perform general office duties such as answering phones, managing emails, filing, data entry, and managing office supplies.
Scheduling:
Arrange and coordinate meetings, appointments, and travel arrangements for executives and staff.
Communication:
Prepare and edit correspondence, reports, and presentations.
Serve as the point of contact for internal and external communications.
Record Keeping:
Maintain electronic and physical files, ensuring that all documents are accurate and accessible.
Project Assistance:
Assist in the preparation of project reports, proposals, and presentations.
Office Management:
Oversee office equipment, ensuring proper functioning, and liaise with vendors and service providers.
Event Planning:
Organize and coordinate office events, meetings, and conferences.
Customer Service:
Greet and assist visitors, addressing their needs and directing them to appropriate personnel.
Support to Executives:
Provide administrative support to senior management, including managing calendars, and expense reports, and coordinating communication.
Education:
High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus.
Experience:
Proven experience as an administrative assistant or in a relevant administrative role.
Skills:
Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, MS Outlook) Excellent time management skills and ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Competencies:
Professionalism:
Demonstrate a professional demeanor and work ethic.
Adaptability:
Ability to handle a fast-paced environment and adapt to changing priorities.
Interpersonal
Skills:
Strong interpersonal skills and ability to work collaboratively with a diverse team.
Confidentiality:
Ability to handle sensitive information with discretion and maintain confidentiality.
Working Conditions:
Full-time position, typically Monday through Friday, 9 AM to 5 PM.
Compensation:
Hourly rate of $22.
00-$28.
00 Generous benefits package including medical, dental and vision insurance, PTO and holidays Job Type:
Full-time Pay:
$22.
00 - $28.
00 per hour Expected hours:
40 per week Schedule:
8 hour shift Day shift Monday to Friday Work Location:
In person.
Estimated Salary:
$20 to $28 per hour based on qualifications.
