Office Administrator
4 weeks ago
At Alantra, we are seeking a highly organized and proactive Office Administrator to join our team in New York.
The successful candidate will play a crucial role in overseeing the day-to-day office operations and providing comprehensive administrative support to our Managing Directors.
Key responsibilities include maintaining a well-organized and efficient office environment, coordinating office supplies and equipment, and ensuring seamless travel experiences for our leadership team.
The ideal candidate will possess strong organizational skills, excellent communication skills, and the ability to multitask effectively in a fast-paced environment.
Additionally, the Office Administrator will be responsible for preparing meeting agendas, taking minutes, and following up on action items, as well as handling sensitive and confidential information with discretion.
As a key member of our team, the Office Administrator will have the opportunity to contribute to the success and growth of our organization.
We offer a dynamic and collaborative work environment, competitive salary and bonus plans, and a range of benefits including 100% healthcare coverage options, HRA and FSA options, dental, vision insurance, and 401k with match.
Responsibilities:
- Maintain a well-organized and efficient office environment.
- Coordinate and oversee office supplies, equipment, and facilities.
- Provide high-level administrative assistance to the Managing Directors.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle sensitive and confidential information with discretion.
- Arrange travel logistics for the Managing Directors.
- Maintain and update the Managing Directors' calendars.
- Assist in organizing company events, conferences, and workshops.
- Create, format, and edit documents, reports, presentations, and other business materials.
- Identify and address operational challenges proactively.
Requirements:
- At least 2 years' experience as an Office Coordinator, Administrative Assistant, or similar role.
- Bachelor's degree or relevant work experience.
- Ability to work onsite in our New York office required.
- Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Attention to detail and a high level of accuracy in all tasks.
- Discretion and the ability to handle sensitive and confidential information.
- Exceptional problem-solving abilities and a proactive approach to challenges.
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