Executive Assistant

3 days ago

New York, New York, United States Cammisa Markel Full time
Job Title: Executive Assistant - Office Administrator

Job Summary: We are seeking an experienced Executive Assistant and Office Administrator to provide high-level administrative support to our Principal.

Key Responsibilities:

* Provide administrative support to the Principal, including managing calendars, inboxes, scheduling appointments, and coordinating meetings.
* Act as a liaison between the Principal and internal/external stakeholders, maintaining professional communication and confidentiality.
* Prepare and edit correspondence, reports, and presentations with a keen eye for detail and accuracy.
* Manage travel arrangements and accommodations, ensuring efficiency and cost-effectiveness.
* Oversee the maintenance of office supplies and equipment, anticipating needs and proactively addressing any issues.
* Assist with client intake processes and maintain client records using the Clio case management system.
* Support the firm's marketing efforts by coordinating events, managing social media accounts, and assisting with content creation.
* Develop and execute social media strategies to increase the firm's online presence and engagement.
* Create and schedule content across various social media platforms, including LinkedIn, Instagram, Twitter, and Facebook.
* Analyze social media metrics and provide reports on the effectiveness of campaigns.
* Collaborate with other team members to streamline workflows and improve operational efficiency.
* Manage office facilities and vendor relationships, ensuring a clean, safe, and productive work environment.
* Handle accounts payable and receivable, expense reporting, and other financial administrative tasks.
* Implement and maintain office policies and procedures to optimize efficiency and compliance.
* Greet clients and provide hospitality, ensuring a welcoming and professional atmosphere in the office.
* Manage the Principal's email inbox and respond to emails as needed on the Principal's behalf, maintaining professionalism and attention to detail.
* Answer phones, screen, and direct calls, and take messages as necessary.

Requirements:

* Bachelor's degree preferred.
* Minimum 3 years of experience as an Executive Assistant, preferably in a legal or professional services environment.
* Proficiency in using the Clio case management system is required.
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
* Strong interpersonal skills and the ability to communicate effectively with individuals at all levels.
* Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
* Proactive problem-solving skills and the ability to anticipate needs and take initiative.
* Experience with growing a small to medium-sized law firm is highly desirable.
* Ability to maintain a high level of discretion and confidentiality.
* Experience with social media management and digital marketing strategies.
* Familiarity with social media analytics tools and ability to interpret data.

About Us:

We are a boutique Immigration Law Firm located in the heart of New York City. Our firm is dedicated to providing first-class legal services to our diverse clientele. With a focus on progressiveness and utilizing cutting-edge technology, we strive to exceed expectations and deliver exceptional results.

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