Office Administrator
2 days ago
Hinshaw & Culbertson LLP, a national law firm, is seeking a highly skilled Office Administrator to support our New York Office. This is an excellent opportunity to join a dynamic team and contribute to the success of our organization.
Job Summary:The Office Administrator will be responsible for the day-to-day administration of our offices in New York, New Jersey, and DC. This role will work closely with our Director of Administration, supervising non-attorney staff and collaborating with our Firm's administration to manage Human Resources, Office Services, IT, Marketing, Records, and Financial Services functions.
Key Responsibilities:- Recruit and onboard new staff members in partnership with the Human Resources Director.
- Coordinate secretarial assignments and administrative staff responsibilities.
- Manage work flow to identify opportunities for improvement and maintain service levels.
- Monitor and approve overtime and temporary help.
- Interface with the Accounting & Finance Department to maintain monetary records for the office.
- Work with the Billing Department to resolve billing issues and maintain accurate records.
- Assist with various Aderant reports for the Office Partner in Charge.
- Coordinate delivery and set up of equipment with the IT department.
- Work with the Office Services Department and Record Department on issues related to office moves and file management.
- Communicate with Building Management regarding building issues and services.
- Perform special projects as requested by the Partner in Charge.
- Bachelor's degree preferred.
- Minimum of 3 years of experience in the management of a law firm office or related skills.
- Strong communications, interpersonal, and customer service skills.
- Ability to work in a fast-paced environment and balance competing priorities.
- Problem-solver and team player.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent organizational skills and attention to detail.
Hinshaw & Culbertson LLP is an equal opportunity employer and welcomes applications from diverse candidates. We offer a competitive compensation package and a dynamic work environment.
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