Office Administrator
7 days ago
Atrium is a people-centric organization that fosters an environment of collaboration, high-performance, and innovation. We value our employees' talents and celebrate their achievements.
Job Overview
We are seeking an Office Manager to handle all aspects of running the day-to-day operations of the office, including property management tasks. This role will report to senior partners and play a pivotal role in helping the company run smoothly.
Responsibilities
General administrative duties, including supporting senior management members as needed
Greeting office guests and answering phones, taking accurate and complete messages, and/or transferring calls to appropriate individuals
Assisting office personnel with all administrative tasks, such as copying, scanning, preparing mailings, and accepting mail and packages
Creating and maintaining office files, both paper-based and electronic
Keeping track of office and building supplies and ordering supplies as needed
Overseeing all office IT functions and coordinating with outside IT support, including scheduling repairs and maintenance of phone systems, computers, and other office equipment
Assisting in HR Administration, including employee attendance and PTO tracking
Assisting in preparing and mailing rent bills and accepting rent payments
Assisting with updating property record summaries
Scheduling service appointments and scheduling access to tenant spaces as needed
Assisting the property management team with marketing available properties, including updating company websites and property listings for email distribution, sending listing sheets on available properties to brokers, and referring inquiries to appropriate internal personnel and coordinating broker access to available properties
Assuming additional responsibilities and performing special projects as needed or directed
Requirements
2+ years of work experience in a professional office environment and previous Office Manager/Administrative Assistant experience
Comfort with Microsoft Word, Excel, Outlook, and PowerPoint is required
Must be highly organized and detail-oriented, as well as willing to roll up sleeves and take personal ownership for assigned tasks; strong written and verbal skills are a must
Must be able to work cooperatively and collaboratively with all employees and external vendors
Bachelor's degree is required
Benefits
Atrium offers a comprehensive benefits package, including healthcare plans, discount programs, and paid time off, upon eligibility.
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