records and information management specialist

2 months ago

Washington, Washington, D.C., United States USAJobs Full time
Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The primary purpose of this position is to serve as a Records and Information Management Specialist responsible for providing technical guidance for records management in support of EOUST and 89 field offices throughout the country. The position provides oversight of a component-level records management program that fulfills the requirements of 44 U.S.C. § 3101 and the Department of Justice records management program, (DOJ Order , Records Management).

The typical duties of this Records and Information Management Specialist GS position include but are not limited to:
  • Provide records management expertise to subject matter experts when creating records retention policies and guidance.
  • Advise senior officials on records management program disciplines and identifies procedures and methodologies that improve the effectiveness and efficiency in the life cycle management (creations, retention, maintenance, processing, use, access, release,
    safeguarding, declassification, and final disposition) of DOJ and USTP records and documentation.
  • Analyze business processes to provide recommendations to improve workflow and create efficiencies through the automated tools, systems, and technology.
  • Works with IT on electronic record keeping requirements, records management applications, as well as the technology challenges of accessing and maintaining records over time.
  • Serve as the primary consultant and advisor for USTP on all Records Management activities.
  • Review completed work to assure proper coordination, technical adequacy of decisions, conclusions, and recommendations, and timely completion.
  • Provide training and presentations to field staff on records management issues.
  • Develop and implement policy and program guidance which supports the integration and synchronization of records management across USTP.
  • Develop Electronic Standard Operating Procedures (SOP) and directives.
  • Prepare presentations for leadership and field office staff on records management issues.

    Requirements

    Conditions of Employment
    • You must be a United States Citizen or National.
    • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
    • You may be required to complete a one-year probationary or two-year trial period.
    • Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
    • You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
    • Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.

      Qualifications

      To qualify for the position of RECORDS AND INFORMATION MANAGEMENT SPECIALIST at (GS , you must possess the required specialized experience specific to this series and grade you're applying to.

      If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF50 (please refer to the "required documents" section for additional information).

      Specialized experience at the GS-14 level: Your resume must demonstrate at least one year of specialized experience equivalent to the GS-13 grade level or pay band in the Federal service or equivalent experience in the private or public sector maintaining and monitoring a records and information management program consistent with governing statutes.

      For more information on the 0308 Occupational Series please visit:

      Records and Information Management Series,

      You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 07/24/2024.

      Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

      ***Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.***

      Education

      For the GS-14 level, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted.

      Additional information

      The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.

      See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?
    • CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS Federal Employees .
    • CAREER TRANSITION PROGRAMS ( CTAP or ICTAP ): For more information visit: USAJOBS Career Transition Programs VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details. SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities . General Employment Information :
    • REASONABLE ACCOMMODATION: Our policy can be found at:
    • DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
    • SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. Additional information is found at: .
      This position is excluded from a Bargaining Unit.

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