Administrative Assistant

3 weeks ago

San Francisco, California, United States University of California San Francisco Full time

Administrative Assistant
Bayfront OP Surgery OR

Full Time

79040BR

Job Summary

The UCSF Bayfront Operating Room (OR) consists of 14 surgical suites and 2 procedural rooms with 23 hours surgical stay facility. Our primary focus is multidisciplinary team-based approach and staffing, advanced technology, including integrated suites and robotic surgery. All patient care team members are responsible to meet patient needs, demonstrate a willingness to learn new skills, and foster a harmonious work environment in which high-quality patient care and customer service are consistently provided. The AA 3: Provides front desk management for patients, family members, unit staff, and physicians as well as administrative support services for clinical operations of the Perioperative Units. Performs a variety of activities including clerical, data collection and report preparation as well as procedure/staff scheduling for both campuses. Responsible for all payroll functions for all perioperative units including aspects of scheduling and staffing. Coordinate scheduling with physician offices and Perioperative leadership. Coordinate technology maintenance (printers, endo-pro workstations, phones, fax machines, etc.), clinical engineering issues, and facilities issues. The incumbent must have the ability to work independently, perform and coordinate multiple tasks, set priorities appropriately, identify problems, escalate, and institute appropriate follow through.

Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.
The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search )

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

Clinical Systems is responsible for all aspects of the Electronic Health Record (APeX) and other clinical and infrastructure applications for UCSF Health hospitals, practices, affiliates and community partners.

Applicants must be able to adhere and emulate Clinical Systems culture and core values as stated below: "People First: Patients are healthier and families happier with Clinical Systems to support them. Our solutions enable providers and staff to pioneer care, train the next generation of clinical leaders, and secure UCSF's future. We use talent, creativity, and diverse skillsets to tackle tough problems. We strive to be proactive, and make time to innovate, appreciate and connect. When something big is needed, we deliver."

Our Team Core Values include:
Judgment: Makes wise decisions, identifies root causes, thinks strategically, and prioritizes what to do now and what can be improved later.
Communication: Listens well, is concise and articulate in speech and writing, treats people with respect independent of their status, and maintains calm poise in stressful situations.
Impact: Accomplishes amazing amounts of important work, colleagues can rely upon you, focuses on results, exhibits bias-to-action, and avoids analysis-paralysis.
Innovation: Finds practical solutions to hard problems, suggests better approaches and new ideas that prove useful, and stays nimble by minimizing complexity and finding time to simplify.
Collaboration: Understands that work cannot be accomplished solely as an individual contributor; works through others to develop holistic solutions that meet our customer needs and the goals of the organization.

Required Qualifications

Graduation from high school and two to three years of related clerical experience; or an equivalent
combination of education and experience.
Excellent written and verbal communication and interpersonal skills.
Demonstrated ability to exercise good judgment in handling sensitive and confidential issues with
discretion.
Demonstrated organizational skills and ability to work independently.
Skilled in Microsoft Word and Excel
This position requires flexibility to orient and work at all UCSF Health locations.

Preferred Qualifications

Familiarity with Epic and scheduling systems
Previous procedure scheduling experience
Competent in working with Excel and Word programs.
Knowledge of medical terminology strongly preferred.

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve – a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

OrganizationHealth
Job Code and Payroll Title

004722 BLANK AST 3

Job CategoryAdministrative Support
Bargaining Unit

Teamsters Local Clerical and Allied Services Unit (CX)

Employee ClassCareer
Percentage

100%

LocationMission Bay (SF)
Shift

Days

Shift Length8 Hours

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