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Administrative Coordinator

2 months ago

Memphis, Tennessee, United States Vaco Full time

We are looking for a meticulous and efficient Administrative Coordinator to become a vital part of our organization. The successful candidate will oversee daily administrative functions and ensure precise financial documentation. This position demands strong communication abilities, expertise in financial software, and the capacity to manage various responsibilities simultaneously.

Core Responsibilities:

  • Oversee and streamline office operations and protocols.
  • Ensure accurate and current financial documentation, encompassing accounts payable and receivable, payroll, and general ledger entries.
  • Generate and manage invoices, expense reports, and other financial paperwork.
  • Conduct bank reconciliations and aid in monthly, quarterly, and annual financial reporting.
  • Perform administrative duties such as scheduling, correspondence, and inventory management of office supplies.
  • Assist in budget preparation and financial forecasting.
  • Guarantee adherence to applicable regulations and standards.
  • Provide support to other departments with administrative and bookkeeping responsibilities as required.

Qualifications:

  • Bachelor's degree in Business Administration, Accounting, or a related discipline is preferred.
  • Demonstrated experience in an administrative and bookkeeping capacity.
  • Proficiency in financial software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
  • Exceptional organizational and time-management capabilities.
  • Meticulous attention to detail and accuracy in financial documentation.
  • Strong communication and interpersonal skills.
  • Ability to work autonomously as well as collaboratively within a team.

Vaco is committed to fostering a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as mandated by federal, state, or local law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its affiliates will ensure that individuals with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other employment benefits, please reach out.

Vaco also wants all applicants to be aware of their rights regarding workplace discrimination.

By applying for this position, you agree to grant Vaco the exclusive right to present you as a candidate for this employment opportunity. You further agree that you have accurately represented your qualifications and will maintain confidentiality regarding any information learned about the position.

Privacy Notice

Vaco LLC and its affiliates respect your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state-specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role at Vaco depends on various factors including:

  • the individual's skill sets, experience, and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

As required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.