Admin Assistant/Spare Part Order Entry

1 month ago

Louisville, Kentucky, United States Danfoss Full time
Job Description

We have an immediate opportunity for an Administrative Assistant – Spare Part Order Entry Associate ​to join us at our diverse team in Louisville, KY. The hours for this position are Monday to Friday 7:00 am – 3:30 pm. The candidate in this role will be responsible for organizing files, create correspondence, prepare reports and documents, set up spare part sales orders in Axapta, prepare invoices and offer general staff support.

Employees are eligible for benefits on the first day of employment which include medical, dental, vision, 401(k), tuition reimbursement, quarterly bonus program for hourly employees, paid parental leave for birthing and non-birthing parents, a great working environment including 100% climate-controlled facility and much more Danfoss offers 3 weeks paid PTO accrued over each bi-weekly paycheck plus 13 paid holidays. We pride ourselves on growing our human potential and encourage career growth within our facilities.

Job Responsibilities
  • Schedule appointments and maintain calendars
  • Collate and distribute mail
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents.
  • Create and maintain filing systems, both electronic and physical
  • Process and print checks to vendors
  • Process vendor invoices
  • order entry for all spare parts, Including XYLEM (Key account customer) and Purchasing as needed during down time
  • Arranging Direct Shipments from DK to XYLEM in US-Customs knowledge/experience a plus.
  • Create Open order reports for XYLEM.
  • Print pick list for shipping for all Spare part orders.
Background & Skills

At Danfoss, we believe that a diverse and inclusive workplace fosters creativity, innovation, and a broader perspective in decision-making. When you consider this job posting, do you feel like your profile is not a perfect match? Numerous studies have found that women and people of color are more likely to apply only when they meet all requirements listed in the job posting. Even if you do not check all the boxes, we encourage you to apply anyway. We are curious to find out how you can bring new insights to the role or to Danfoss as an organization.

The ideal candidate possesses these skills:

  • High School Diploma/GED
  • Three or more years relevant work experience
  • Computer literacy
  • Knowledgeable of Axapta, SAP, or an equivalent ERP software
  • Ability to self-start and perform with minimal supervision.
  • Team player and ability to fit into an established team.
  • Excellent communication skills
  • Ability to perform in often stressful, multi-task environment.

Success Criteria

  • Understanding of, and ability to perform, key tasks and responsibilities as outlined above in existing business software.
  • Ability to apply knowledge and understanding of Axapta or SAP a plus.
  • Willingness to adapt and accept new tasks not previously described.
  • Resourcefulness and ability to self-start.
  • Decision-making: Administrative Assistant/Spare Part Order Entry must make independent decisions on a daily basis, addressing the best way to handle specific tasks.
  • Communications and collaboration: An Administrative Assistant/Spare Pare Order entry candidate must collaborate with other administrators and support personnel, management, and clients on a regular basis.
  • Organizational skills: Organization and prioritization are the core elements of the job. must know how to keep yourself and others organized.
  • Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.
  • Experience with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams) and problem-solving tools

This is a full-time, 40 hours per week position. The job location is Danfoss, 7000 International Drive, Louisville, KY 40258

Employee Benefits

We are excited to offer you the following benefits with your employment:

  • Bonus system
  • Paid vacation
  • Flexible working hours
  • Pension plan
  • Personal insurance
  • Communication package
  • Opportunity to join Employee Resource Groups
  • State of the art virtual work environment
  • Employee Referral Program

This list does not promise or guarantee any particular benefit or specific action. They may depend on country or contract specifics and are subject to change at any time without prior notice.

Danfoss – Engineering Tomorrow

At Danfoss, we are engineering solutions that allow the world to use resources in smarter ways - driving the sustainable transformation of tomorrow. No transformation has ever been started without a group of passionate, dedicated and empowered people. We believe that innovation and great results are driven by the right mix of people with diverse backgrounds, personalities, skills, and perspectives, reflecting the world in which we do business. To make sure the mix of people works, we strive to create an inclusive work environment where people of all backgrounds are treated equally, respected, and valued for who they are. It is a strong priority within Danfoss to improve the health, working environment and safety of our employees.

Following our founder's mindset "action speaks louder than words", we set ourselves ambitious targets to protect the environment by embarking on a plan to become CO2 neutral latest by 2030.

Danfoss is an EO employer and VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected category.

Applicants must be legally authorized to work in the U.S. without company sponsorship.


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