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Faculty Support Specialist

2 months ago

Cambridge, Massachusetts, United States Harvard University Full time
Harvard University

Position Title: Faculty Support Specialist

Req ID: 66221BR

School or Unit: Faculty of Arts and Sciences

Description: Job Summary

Reporting to the Assistant Director of Administration and Finance in the Department of Psychology, the Faculty Support Specialist performs a wide range of administrative and financial duties for multiple faculty and their labs.

Position Description
  • Provides a wide range of clerical support, including composing and editing letters, reports, presentations, etc. Prepares copy for publication or submission of grant proposals and/or reports. Assists with copying, printing, scanning, faxing, filing, and shredding materials related to lab operations.
  • Creates and maintains lab filing system(s).
  • Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Updates faculty, lab, and/or departmental websites.
  • Serves as principal administrative contact and source of information for lab students, staff, faculty, and external customers. Answers and routes phone calls, mail, and e-mail messages, and handles wide-range information dissemination.
  • Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate card, purchasing card, etc.
  • Assists in preparation of spreadsheets for grant budgets and tracks expenditures.
  • Purchases and maintains inventory of supplies for office or lab.
  • May assist in onboarding, training, scheduling, and distributing work of students, casuals, or temporary staff.
  • Responsibilities will also include reception and other general support for departmental administrative offices.
  • Contributes to unit effort by accomplishing related duties as required.


Basic Qualifications

Business training or college degree preferred, or an equivalent of education plus experience in an office environment.

Additional Qualifications and Skills

Three plus years of office administration and customer service experience preferred. Strong MS Office skills. Solid writing, editing, and proofreading skills. Excellent interpersonal skills and ability to communicate professionally with diverse constituency. Ability to handle complex and confidential information with discretion. Ability to work across teams and with a variety of projects. Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests (i.e., multiple faculty). Ability to work independently with minimal supervision.

Additional Information

The Department of Psychology sits within the Division of Social Science, which is strongly committed to creating and supporting a diverse workforce. Respect and fairness, kindness and collegiality, and trust and transparency are among the values we espouse and promote in our workplace culture. We work hard to ensure a healthy, inclusive, and positive environment where everyone does their best work in support of Harvard's mission. To learn more about our commitment to diversity, inclusion, and belonging, please see our departmental Diversity Statement.

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Benefits

We invite you to visit Harvard's Total Rewards website ) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.


Department Office Location: USA - MA - Cambridge

Job Code: 403028 Faculty Assistant II

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: Social Sciences

Salary Grade: 053

Department: Psychology

Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

PI