program administrator

Requisition No:

Agency: Environmental Protection

Working Title: PROGRAM ADMINISTRATOR

Pay Plan: SES

Position Number:

Salary: $83, $86,000 yearly (commensurate with experience)

Posting Closing Date: 07/29/2024

Total Compensation Estimator Tool

PROGRAM ADMINISTRATOR - SES

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to create strong community partnerships, safeguard Florida's natural resources and enhance its ecosystem.

The Work You Will Do:

PROGRAM ADMINISTRATOR-SES

CLEAN WATER STATE REVOLVING FUND PROGRAM

Position is expected to promote a work environment that fosters professionalism, ethics, customer service and efficiency. The incumbent will directly supervise 3 positions: Environmental Administrator-SES, Professional Engineer Supervisor III-SES, and an Environmental Consultant. Will oversee and manage a program area of 12 career service employees.

The Difference You Will Make:

You will manage a loan and grant program within DEP for a division specifically tasked with improving environmental outcomes in the state. You will manage the program to ensure that local water quality projects around the State are funded.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Division of Water Restoration Assistance

Douglas Building

3900 Commonwealth Boulevard

Tallahassee, FL 32399

Tallahassee, Florida's Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida's Big Bend. It is located less than an hour from Gulf of Mexico beaches, the Apalachicola National Forest, the St. Marks Wildlife Refuge, and waterbodies like bays, creeks, rivers, and springs to explore. No state income tax for residents of Florida.

• Percentage of time required to travel to perform mission critical duties, less than 10%.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click );
• Flexible Spending Accounts;
• Tuition waivers;
• And more

For a more complete list of benefits, visit

Pay:

$83, $86,000 yearly (commensurate with experience)

Your Specific Responsibilities:

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department's Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing duties of this position. If position is supervisory, incumbent is also expected to actively support and work toward fulfilling the agency's Affirmative Action objectives.

This is a highly advanced supervisory position as the Administrator of the Clean Water State Revolving Fund Program within the Division of Water Restoration Assistance. The primary responsibility is to directly supervise and oversee the work of staff and will effectively communicate with, motivate, train, and evaluate on direct work performance and responsible for time and attendance of subordinates.

The work involves implementing the Clean Water State Revolving Loan Program authorized under Title VI of the Federal Water Pollution Control Act, as amended, and the State small community construction grant program authorized under Chapter 403, F.S. This position also coordinates with staff responsible for the management of contracts funded by specific state appropriations. Professional engineering knowledge is preferred to assure that the wastewater facilities are planned, designed, and built according to good engineering practice. The work requires successful interaction with other professional engineers in government and in private practice. This position assists the Division of Water Restoration Assistance by formulating policies which improve personnel administration.

Is responsible for proper interpretation of federal/state rules, regulations, and statutes to accomplish their legislative intent. Ensures uniform application of the rules and guidance (verbal and written comments) provided to local government officials and their legal, fiscal, administrative, and engineering representatives during the preparation of documentation required under Chapters and 62-505, F.A.C.

Is responsible for developing rules and standard operating procedures for activities relating to financial assistance under Chapter 403, F.S.

Is responsible for supervising staff to ensure the proper review of facilities plans and/or specifications, inter-local agreements, capital finance plans, public participation documentation, user charge systems, infiltration/ inflow analyses, sewer system evaluation surveys, major sewer rehabilitation reports, and collection system studies. Guidance and direction are provided to assist staff in accomplishing these tasks.

Is responsible for monitoring the various funds and projecting the availability of funds for each program at the beginning of each fiscal year and adjusting these projections throughout the year.

Supervises a staff responsible for managing the construction phase of projects including attending the preconstruction meetings and explaining the state's role and loan recipient's responsibility during the construction phase of the project, performing interim and final construction inspections of the project, reviewing change orders, and making eligibility determination, and conducting project closeout inspection and making recommendations for final payment.

Is responsible for developing constructive and cooperative working relationships with local, state, and federal agencies and with consulting engineers regarding wastewater and stormwater project requirements.

Provides input to the overall program management process and contributes to the establishment of statewide wastewater management goals. Develops and implements accountability and quality control procedures relative to section activities. Ensures compliance with reporting requirement user EPA delegation agreements.

Performs other duties, including personnel management functions and technical support preparation. Also assists in intra-program coordinated projects requiring section expertise, as assigned by supervisor.

This is a position of trust because of access to purge and replace documents in the OCULUS system.

Performs other related duties, ass assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• the Clean Water Act
• the Departments contracting and procurement policies

Ability to:

• effectively manage staff
• communicate effectively verbally and in writing
• establish and maintain effective working relationships with other employees and persons outside the agency
• work as a team member
• assess available funds for clean water projects
• supervise others and communicate effectively

Other Job-Related Requirements for this Position:

• A valid driver's license.

Preferred Qualifications:

• Preferred Valid Professional Engineering License in the State of Florida.
• Knowledge of stormwater, wastewater and nonpoint source pollution management.
• Experience in managing state agreements and contracts
• Knowledge of environmental issues and laws, especially as they relate to water and ecosystem issues in Florida.
• Excellent communication and people skills.
• Excellent organization and time management skills.
• Supervisory experience.

POSITION OF SPECIAL TRUST REQUIREMENT:

This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

For questions concerning this position, please contact:

Angela Knecht, Director

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The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.