Executive Assistant

3 weeks ago


New York, New York, United States Bank of America Full time

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us

Job Description:
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

Communicates with executives and line management to gather and convey relevant informationAnswers manager's phone line, documenting accurate messages and handling calls with appropriate judgmentProactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional mannerManages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficienciesPrepares meeting minutes and related meeting documents, utilizing written and oral communication skillsLiaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee memberEngages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgmentMust have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skillsAdvanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint) Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc.Must sit in New York, NY and be in office 5 days a week.Skills:Administrative ServicesAttention to DetailCustomer and Client FocusPlanningPrioritizationAdaptabilityCollaborationEvent PlanningProblem SolvingResearchFacilities ManagementOffice AdministrationOral CommunicationsRecording/Organizing InformationWritten CommunicationsShift:1st shift (United States of America)Hours Per Week: 40

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