Executive Assistant/Office Manager

2 weeks ago

New York, New York, United States Zealthy Full time

Zealthy is a telemedicine company on a mission to provide critical healthcare services to all who need them. We are building the world's largest and highest quality telemedicine company and fundamentally expanding access to high-quality care.

While the Founder was most recently Founder and CEO at a unicorn healthcare company, the full-time team is currently only 13 people. The company is focused on sustainable growth, and the company is growing quickly to achieve its mission.

We work hard at Zealthy to ensure that patients can access high-quality healthcare from anywhere. This means working Monday-Friday in the office. Hours tend to be longer than at most companies because we work hard to serve our patients and make sure that we can achieve our mission of building the world's largest and highest quality telemedicine company.

The culture is focused on what we can do to serve our patients and all full-time members of the team will be equity holders in the business, as we firmly believe that all team members should be literal and figurative owners in what we are building. Additionally, all team members will have the opportunity to grow as the organization scales, including growing quickly into leadership roles regardless of tenure so long as performance is strong.

The Role:

We are currently seeking a full-time Executive Assistant/Office Manager. Please note that this position will start in our NYC office in August 2024.

What You'll Do:

  • Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
  • Coordinate meetings, conferences, and appointments, ensuring timely communication and preparation of materials.
  • Serve as a liaison between executives and internal/external stakeholders, handling inquiries and requests with professionalism and confidentiality.
  • Oversee daily office operations, including facilities management, supplies procurement, and vendor relations.
  • Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding as appropriate.

What You'll Bring:

  • Bachelor's degree in Business Administration, Office Management, or related field preferred.
  • Proven experience (3+ years) as an executive assistant, office manager, or similar role, preferably in the healthcare or technology industry.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
  • Strong communication and interpersonal skills, with a professional and approachable demeanor.
  • Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Detail-oriented with a high degree of accuracy in work output and data management.
  • Flexibility and adaptability to work in a dynamic and fast-paced environment.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
  • Positive attitude, proactive mindset, and willingness to take on new challenges and responsibilities.

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