Executive Assistant
3 weeks ago
As Executive Assistant, you will be supporting the GM of Match Group Media, as well as other members of the Marketing, Ad Ops, Sales, Account Management, and Government Relations & Policy teams. This will include calendar management, travel and event coordination, expense reports, team meeting logistics and other ad hoc projects.
Match Media Group is the marketing and advertising division within the Match Group that builds and offers advertising solutions across category-leading brands focused on singles and first-time connections, including Tinder, , OkCupid, People Media, Plenty of Fish, Meetic, and over 25 other properties, to help brands and agencies find innovative ways to reach passionate audiences and connect with their consumers.
When it comes to dating, the connection starts online, but the real magic happens once you meet in real life (IRL). We think the same is true for creating the best platforms, so we work together IRL in our NYC office 3 days/week.
How you'll make an impact:
You will manage calendars, schedule interdepartmental meetings and events, and coordinate with outside parties as necessary, including catering and site selection, as well as submit expense reports. You will make travel arrangements; including air, land (Uber and Lyft), and accommodations (extensive domestic and international travel).You'll help plan events, including offsites and team outings. This will include managing the budget and booking venues, hotels, and travel for staff. You will also order premiums, negotiate dinners, and plan activities.You will coordinate with building management in NY, LA, San Francisco and London. You will communicate building policies and ensure team needs are met e.g. head count for lunches, included on corp emails, office supplies etc.You will manage biweekly team meetings. Keep them on track every other week, note holidays and staff on who will be missing. You will manage the agenda and block off holidays, when important leaders are in town, and company events. You will help with exec team expenses, travel etc.You will manage the inventory supply for sales premiums. You will ensure staff birthdays and work anniversaries are noted. You will schedule happy hours and ensure there are meetings as a team on a regular basis to keep morale in a good place. You will assist with client entertaining needs - reservations, gifts, lunch and learns. You will build and maintain good relationships with other EA's throughout the company to allow for ease of scheduling, shared learnings, etc.You will assist with setting up new-hires. You will ensure they are set on their first day with orientations, office supplies, office entry, swag bags, and you will make sure they are added to the right email and slack channels. You will assist in the transition when staff leave as well, ensure they are off invites etc.We could be a match if:You have 5+ years experience as an executive assistant in a fast-paced environmentYou have advanced level G-suite, Word, Excel, Outlook and PowerPoint skillsYou are adaptable, open to change and can be flexible in supporting additional executives when needed and are able to work outside of traditional business hours, if neededYou possess a strong customer service orientation and the ability to handle external and internal clients with professionalism and maturity and you enjoy working in a fast-paced environment under sometimes challenging time constraintsBachelor's degree is a plusWhat's the team like?Match has been recognized as a Top 100 Places to Work by Dallas Morning News You will be joining a fun, dynamic, and fast-paced culture.Successful individuals in this role are proactive, organized, self-directed, and can prioritize multiple projects while maintaining strict confidentiality$37 - $44 an hourFactors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered. This salary range is reflective of New York, NY. This salary will be subject to a geographic adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting.#LI- LH1
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