Admin Assistant

1 month ago

Oklahoma City, Oklahoma, United States Love's Travel Stops & Country Stores Full time

Req ID: 440414

BASIC PURPOSE : The main objective of this position is to provide support to the Construction Project Managers who are overseeing ground-up construction for new Love's stores and assisting them with clerical tasks.

MAJOR RESPONSIBILITIES:

  • Responsible for requesting quotes, obtaining Construction Project Manager (CPM) approvals, and sending contracts to subcontractors.
  • Responsible for processing monthly progress billings, change orders and project specific invoices as well as obtaining CPM approvals and resolve any discrepancies on these documents.
  • Responsible for documenting all needs for reimbursement from vendors & suppliers for damaged or loss of equipment to include project extra's and coordinating reimbursement with the vendor or supplier.
  • Work with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
  • Act as a liaison with contractors and vendors from time of contract award to job completion.
  • Maintain updated information in construction project management software solution.
  • Provides records of certificate of insurance and warranties for company records.
  • Coordinate with purchasing department on equipment release, delivery, receipt confirmation and associated documentation as needed.
  • Communicate with purchasing manager about delivery and quality that was provided by suppliers.
  • Use SAP for issuing purchase orders.
  • Use multiple software solutions to aid in project management in coordination with assigned CPMs.
  • Other duties assigned as needed.

EDUCATION AND EXPERIENCE:

  • Education:
  • HS Diploma or equivalent required
  • Experience:
  • At least 6 months of admin assistant/clerical office experience is highly preferred.
  • Basic accounting, purchase order, and invoicing experience is highly preferred.
  • Experience with using MS Excel is required.
  • Project coordination experience is preferred.
  • Construction industry experience is preferred.
  • SAP experience is preferred.

SKILLS AND PHYSICAL DEMANDS:

  • Skills:
  • Hard skills: proficient in MS Office - MS Excel and MS Outlook; basic accounting, ability to interpret architectural plans, knowledge of construction processes or procedures, construction project management software solutions.
  • Soft Skills: Strong time management and organizational skills to meet critical deadlines, strong work ethic, good written and verbal communication, flexibility to adapt to new situations or challenges, must work well under moderate stress and as a team player.
  • Typical Physical Demands:
  • Requires prolonged sitting, some bending and stooping.
  • Occasional lifting up to 25 pounds.
  • Manual dexterity sufficient to operate a computer keyboard and calculator.
  • Requires normal range of hearing and vision.

WORK SCHEDULE, PAY & BENEFITS:

  • Work Schedule:
  • Work Days: Monday-Friday (full-time position, 40 hours per week)
  • Work Hours: This position offers flextime, so you can choose for your work hours to be either from 6:30am-3:30pm, 7am-4pm, 7:30am-4:30pm, or 8am-5pm.
  • This position is located at Love's corporate office in OKC N Pennsylvania Ave, OKC, OK,
  • Pay & Benefits:
  • Pay range: $18-20/hour
  • Biweekly pay, Annual bonus eligibility, Paid Time Off (PTO includes vacation time, personal days, and sick time), 5% match for 401(K), medical/dental/vision/life insurance.

#LI-Onsite

Job Function(s): Corporate

Love's Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, we've provided customers with highway hospitality and "Clean Places, Friendly Faces." We're passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Love's Family of Companies includes:

  • Gemini Motor Transport, one of the industry's safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert

EOE-Protected Veterans/Disability


  • Lease Admin Sr Analyst

    2 months ago

    Oklahoma City, Oklahoma, United States CBRE Full time

    Lease Admin Sr Analyst - Remote in Eastern TimeJob ID173095Posted25-Jun-2024Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Sales & LeasingLocation(s)Cincinnati - Ohio - United States of America, Remote - US - Remote - US - United States of AmericaAbout the Role:As a CBRE Lease Administration Sr. Analyst, you will uphold the...

  • Lease Admin Sr Analyst

    2 months ago

    Oklahoma City, Oklahoma, United States CBRE Full time

    Lease Admin Sr Analyst (Located in Texas)Job ID169739Posted26-Jun-2024Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Property Management, Sales & LeasingLocation(s)Irving - Texas - United States of America, Remote - US - Remote - US - United States of AmericaAbout the Role:As a CBRE Lease Administration Sr. Analyst, you will be...

  • Accounting Assistant, Monday through Friday

    4 weeks ago

    Oklahoma City, Oklahoma, United States Epworth Villa Full time

    Are you ready to make a meaningful impact in the lives of seniors while thriving in your career? Epworth Villa, a Life Plan Community that is one of Oklahoma City's most highly regarded senior living options, is seeking a passionate and dedicated Accounting Assistant to join our dynamic team. Monday through Friday, 8 AM to 5 PM. BENEFITS AND PERKS OF...

  • Senior HR Business Partner

    3 weeks ago

    Oklahoma City, Oklahoma, United States University of Oklahoma Full time

    Guides management and employees on matters relating to policy, compliance with employment laws, Human Resources (HR) strategy, performance management, positive discipline and terms and conditions of employment. and may conduct investigations. Serves as the first point of contact for questions, concerns and complaints, evaluating the appropriate level of...

  • Administrative Support III

    5 days ago

    Oklahoma City, Oklahoma, United States Chickasaw Nation Industries Full time

    This job was posted by : For more information,please see: It\'s fun to work in acompany where people truly BELIEVE in what they\'re doingWe\'re committed to bringing passion and customer focus to the business.SUMMARYThe Administrative Support III position providesadministrative supportfor the Federal Aviation Administration (FAA) performingoffice-oriented,...

  • Data Analyst

    5 days ago

    Oklahoma City, Oklahoma, United States CBRE Full time

    Data AnalystJob ID171685Posted25-Jul-2024Service lineGWS SegmentRole typeFull-timeAreas of InterestData & Analytics, Data Centers, Development, Digital & Technology/Information TechnologyLocation(s)El Cajon - California - United States of America, Remote - US - Remote - US - United States of AmericaFull Spectrum Lab Services from CBRE offers a professional...

  • Principal Advanced Services Engineer

    5 days ago

    Oklahoma City, Oklahoma, United States Oracle Full time

    Job DescriptionAs a member of the Support organization, your focus is to deliver post-sales support and solutions to the Oracle customer base while serving as an advocate for customer needs. This involves resolving post-sales non-technical customer inquiries via phone and electronic means, as well as, technical questions regarding the use of and...

  • Sr Site Reliability Developer

    2 months ago

    Oklahoma City, Oklahoma, United States Oracle Full time

    Job DescriptionSupporting the Oracle Health Hosted (OHH) technologies and infrastructure that make up the Oracle Health Presentation Tier product. As part of the OHH Presentation team, you will be continually challenged and have an opportunity to support the overall health and automation of systems and platforms that give to patient care throughout the...

  • Product Management Admin Assistant

    2 weeks ago

    Oklahoma City, United States Paycom Online Full time

    The Product Management Admin Assistant will assist the Product Management, and Research and Development teams with daily tasks and projects. RESPONSIBILITIES Plans, coordinates, and executes team and department meetings, events, and activities, making note of actions items and follow ups Prepare and distribute information for internal and external...

  • Admin Assistant

    1 month ago

    Culver City, California, United States Samuel Goldwyn Films Full time

    Samuel Goldwyn Films, an LA based distribution company, is seeking an organized and enthusiastic admin assistant to support our sales and rights department. We are looking for someone who is interested in learning the distribution and business side of entertainment. This person would be expected to be familiar with the indie film landscape and have a working...

  • Desktop Admin

    3 months ago

    Oklahoma City, United States TWO95 International Full time

    Title: Desktop Admin Location: Oklahoma City, OK Job Type: Full Time Knowledge of: Computer, network operations and maintenance LAN/WANs Microsoft Windows XP/7/10 Operating Systems Skills and Abilities to: Evaluate critical systems, prioritize workflow and determine solutions Excellent written and verbal communication skills Interpret and apply...

  • Admin/Finance Coordinator

    1 month ago

    Oklahoma City, United States University of Oklahoma Full time

    Job Description - Admin/Finance Coordinator (241786) Admin/Finance Coordinator - Job Number: 241786 Organization Organization : Dentistry Human Resources Job Location Schedule Schedule : Full-time Work Schedule: Monday - Friday, 8AM - 5PM Work Type: Onsite Salary Range: Up to $50,300, based on experience Benefits Provided: Yes Required Attachments: Resume,...

  • Admin Assistant at Little Darlings Oklahoma City

    4 weeks ago

    Oklahoma City, United States Little Darlings Oklahoma City Full time

    Job DescriptionJob Description59th St Ld Okc, Llc Little Darlings Oklahoma City in Oklahoma City,, OK is looking for one admin assistant to join our 22 person strong team. We are located on 1500 Se 59th Street. Our ideal candidate is attentive, motivated, and engaged.ResponsibilitiesField telephone callsReceive and direct visitorsMaintain and coordinate...

  • Admin Assistant

    2 weeks ago

    City of Industry, United States HR Direct Full time

    Job DescriptionJob DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsAssist with employee onboardingManage email inbox Greet and assist onsite...

  • Admin Assistant

    3 months ago

    Panama City, United States Ladgov Corporation Full time

    Job DescriptionJob DescriptionJOB TITLE : Admin AssistantLOCATION : The 101st Air Operations Group in Panama City, Florida.DUTIES :Plan and coordinate logistics and prepare presentation materials for meetings, trainings, and events.Coordinate and provide Keynote speakers.Provide educational/promotional items.Overseeing the planning and coordination of new...

  • Warranty Admin I

    4 weeks ago

    Oklahoma City, United States Warren CAT Full time

    The Warranty Admin I researches and processes warranty claims to recover money spent repairing defects in Caterpillar and allied manufacturers. WHAT YOU'LL DO: Analyze warranty work orders and verify warranty coverage. Communicate with other departments about any major changes needing to be made to work orders and any irregularities present. Research and...

  • RN - Admin Supervisor - Nights

    1 month ago

    Oklahoma City, United States Integris Health Full time

    INTEGRIS Health at Baptist Medical Center, Oklahoma’s largest not-for-profit health system has a great opportunity for a RN Admin Supervisor in Oklahoma City, Oklahoma. In this position, you’ll work full-time 7pm to 7am with the Heart Hospital RN Admin Supervisor team providing exceptional care to those who have entrusted INTEGRIS Health with their...

  • RN - Admin Supervisor - Nights

    1 month ago

    Oklahoma City, United States Integris Health Full time

    INTEGRIS Health at Baptist Medical Center, Oklahoma’s largest not-for-profit health system has a great opportunity for a RN Admin Supervisor in Oklahoma City, Oklahoma. In this position, you’ll work full-time 7pm to 7am with the Heart Hospital RN Admin Supervisor team providing exceptional care to those who have entrusted INTEGRIS Health with their...

  • RN - Admin Supervisor - Nights

    3 weeks ago

    Oklahoma City, United States INTEGRIS Health Full time

    Job Description INTEGRIS Health at Baptist Medical Center, Oklahoma's largest not-for-profit health system has a great opportunity for a RN Admin Supervisor in Oklahoma City, Oklahoma. In this position, you'll work full-time 7pm to 7am with the Heart Hospital RN Admin Supervisor team providing exceptional care to those who have entrusted INTEGRIS Health with...

  • Part-Time Admin Assistant

    2 days ago

    Bossier City, United States National Star Services Part time

    Job DescriptionJob DescriptionNational Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a part-time admin assistant in Bossier City, LA 71112.Details of the job:Duties may include fielding telephone calls, receiving and directing visitors, word processing, excel processing,...

  • Admin Assistant

    3 months ago

    Kansas City, United States A&K Railroad Materials Inc Full time

    Job DescriptionJob DescriptionDescription:About Us:A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive...

  • HR Admin

    4 weeks ago

    Kansas City, United States QPS Employment Group Full time

    Position Title: HR Admin Wage: $22-$25/hour Shift: 1st Hours: Monday-Friday 8am-5pm Join a dynamic and fast-paced manufacturing company specializing in just-in-time (JIT) automotive solutions. They are committed to fostering a collaborative and innovative work environment. This company is currently seeking a highly motivated and adaptable HR Assistant...

  • HR Admin

    1 month ago

    Kansas City, United States QPS Employment Group Full time

    Position Title: HR AdminWage: $22-$25/hourShift: 1stHours: Monday-Friday 8am-5pmJoin a dynamic and fast-paced manufacturing company specializing in just-in-time (JIT) automotive solutions. They are committed to fostering a collaborative and innovative work environment. This company is currently seeking a highly motivated and adaptable HR Assistant to join...

  • Warranty Admin I

    4 weeks ago

    Oklahoma City, United States Warren CAT Full time

    TEAM UP WITH US! The Warranty Admin I researches and processes warranty claims to recover money spent repairing defects in Caterpillar and allied manufacturers. DO YOU HAVE WHAT IT TAKES?WHAT YOU'LL DO:Analyze warranty work orders and verify warranty coverage. Communicate with other departments about any major changes needing to be made to work orders and...

  • Warranty Admin I

    2 months ago

    Oklahoma City, United States Warren CAT Full time

    TEAM UP WITH US! The Warranty Admin I researches and processes warranty claims to recover money spent repairing defects in Caterpillar and allied manufacturers. DO YOU HAVE WHAT IT TAKES?WHAT YOU'LL DO:Analyze warranty work orders and verify warranty coverage. Communicate with other departments about any major changes needing to be made to work orders and...

  • HR Admin

    4 weeks ago

    North Kansas City, United States QPS Employment Group Full time

    Position Title: HR Admin Wage: $22-$25/hour Shift: 1st Hours: Monday-Friday 8am-5pm Join a dynamic and fast-paced manufacturing company specializing in just-in-time (JIT) automotive solutions. They are committed to fostering a collaborative and innovative work environment. This company is currently seeking a highly motivated and adaptable HR Assistant...

  • Admin & Ops Manager

    2 weeks ago

    Culver City, United States Russell Tobin Full time

    Job DescriptionJob DescriptionA Global Tech Company is Looking to Hire a Admin & Operations Manager for a ONE YEAR, HYBRID, W2 CONTRACT - APPLY TODAY!**CANDIDATE MUST BE LOCAL TO LOS ANGELES, CA AS THIS IS A HYBRID ROLE!!**$$: $37-$47/hr. DOE This division's corporate communications team manages global public relations, internal communications, social...

  • Admin/ Medical Assistant

    2 weeks ago

    Pearl City, United States Top Docs, Inc Full time

    Job DescriptionJob DescriptionTGB3 is seeking to contract an Medical Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites through the USA.Length: One Year with option to extendStart Date: September 15, 2023, HARD START Hours: Mon-Fri, Full Time/40 hours per week, 8am to 4p unless otherwise...