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Executive Assistant

2 months ago

Austin, Texas, United States The Cigna Group Full time
The job profile for this position is Executive Assistant, which is a Band 2 Professional Career Track Role.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply

Our people make all the difference in our success.

This role provides high-level administrative support to the VP of Enterprise Architecture, a Managing Director of US-E Enterprise Architecture, and our Head of AI for Enterprise Architecture. Role duties include a variety of tasks such as meeting/calendar management, travel management, expense report management, new employee onboarding support as well as support for local office events. Work requires confidentiality, initiative, and judgment in making decision.

This role is hybrid with 3 days per week required in the Austin, TX office. Tuesday and Wednesday are required days.

Responsibilities:

  • Perform diversified and confidential administrative duties for department leader and (2) senior leadership direct reports, utilizing broad and comprehensive experience, skill and knowledge of organization policies and practices:
  • Meeting and Calendar Planning: Schedule and organize internal and external meetings including Webex and conference calls and handles any necessary logistics for outside guests. Proactive logistical planning for a dynamic and demanding environment. Manage calendar system and look for opportunities to enhance efficiencies. Make last minute calendaring decisions based on priority and business needs using sound judgment. Advise of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate
  • Staff Support/ Project Management: Attend certain key meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintain department organization chart, email distribution lists and responsible for proactive follow up to ensure key deliverables are received in a timely manner.
  • Travel: Handle travel arrangements using Cigna's online travel booking tool
  • Expenses: Accurate and timely submission of expense reports as well as review, rejection, or approval of policy adherent expense reports submitted by team members
  • Onboarding: Plan and coordinate on-boarding and off-boarding of employees/contractors (ordering of equipment, office badge requests, etc.)
  • Productivity Support: Secure help desk support as needed to trouble shoot/resolve key issues as they arise
  • Special Projects/Programs: Manage team-wide projects/programs as needed, such as team-building events, all hands meetings, and office engagement events or off-sites (catering, space set up, etc.).
  • Office Support: provides support for office engagement functions including event management, catering, invites, coordination of vendors, etc.
  • Office Support: Will serve as the back up to the other Executive Administrative Assistant who is the facilities and site coordinator with leadership.
  • Communicates professionally and collaborates with internal and external stakeholders creating a welcoming and inspiring environment

Qualifications

  • 5- 10 years' experience as an Executive Assistant, with demonstrated ability to support multiple senior leaders, strongly preferred
  • Collaborative team player that can build / maintain a team based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization
  • Professional demeanor with excellent verbal and written communication skills
  • High degree of integrity and accountability to delivery strong, high-quality outcomes
  • Ability to work independently and maintain confidential information in highly professional manner
  • Ability to have a high-level of accuracy and detail-oriented
  • Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required
  • Proactively anticipates needs of the team – always thinking ahead
  • Experience with supporting a virtual workforce
  • Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.

Travel:

  • Potential for travel