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Executive Assistant to the President

3 months ago

Atlanta, Georgia, United States Atlanta Habitat for Humanity Full time

Overview – The mission of Atlanta Habitat for Humanity is to transform communities by acting as a catalyst for neighborhood revitalization through education, innovation development, partnerships, and long-term relationships with families. The Executive Assistant supports Atlanta Habitat's mission by providing confidential administrative support to the President and CEO and Executive Team.

Position Summary – Atlanta Habitat for Humanity, one of the largest builders of single-family homes in Atlanta, is seeking a technologically savvy and detail-oriented candidate to support the President & CEO's administrative requirements, serve as a communications liaison with the Board of Directors, Advisory Council and support the administrative needs of other executive team members on a limited basis. Qualified candidates will have prior experience in a comparable role. Candidates should also possess a bachelor's degree, have proficiency with a variety of office software programs, ability to set-up and manage a digital storage system, strong organization skills, excellent communication skills, and be mission driven.

Job Conditions:

• The position is full-time with a minimum 40-hour work week; some evening and weekend work is required.

• This position is classified as exempt.

• The Executive Assistant reports to the President & CEO.

• This position is subject to criminal and credit background checks and drug and alcohol testing.

• The Executive Assistant will often deal with sensitive information and is expected to use discretion and independent judgment in carrying out his/her responsibilities and to always represent the organization in a knowledgeable and professional manner.

• Other conditions and benefits are explained in the Staff Policy Manual.

Key Responsibilities - The Executive Assistant to the President and CEO is directly responsible for:

• Demonstrating a high degree of professionalism, initiative, and independence in supporting the President and CEO on a wide variety of complex issues and administrative duties.

• Managing calendar and schedules, correspondence, contact management, travel, expense reports, memberships, digital and physical filing information systems

• Providing administrative support for members of the Executive Team and staff as assigned

• Coordinate meetings and events and information sharing with internal staff and external parties and stakeholders including but not limited to Habitat for Humanity International, Atlanta Habitat for Humanity Board and Advisory Council members and staff, Metro Atlanta Habitat-affiliates, elected officials, business leaders, homebuyers, and the public. Relative to staff, the EA is a key coordinator of internal meetings including all-staff and leadership team meetings, staff appreciation, and other key activities.

• Leading the preparation of materials for the Board of Directors and Advisory Council meetings including the Board packet, Board orientation notebook and reference materials, correspondence, room set-up and related duties

• Maintaining an organized electronic or paperless process for document management

• Supporting agenda for various meetings, planning and logistics for special projects and events as assigned

Executive Assistant

Position Requirements:

Education and Experience:

• Bachelor's degree or equivalent training and experience.

• Minimum of seven years of experience as Executive Assistant including experience supporting one or more C-Level Executives in the public or private sector.

Knowledge, Skills and Abilities:

• Excellent computer skills with proficiency in Microsoft software including but not limited to Office 365, Word, Excel, PowerPoint and Outlook and Salesforce.

• Knowledge and ability of integrating an electronic or paperless document management system including use of applications like Dropbox, Evernote, Adobe Acrobat, and other tools.

• Attention to detail and proven skills in time management and project management utilizing software and advanced tracking system.

• Ability to handle a heavy workload and be able to multi-task, shift priorities and manage interruptions.

• Ability to think independently to anticipate and prepare for the needs of CEO, Board and executive-level staff.

• Strong interpersonal communication skills to handle high interaction with CEO, Board, Advisory Council, Executive team, staff, and stakeholders.

• Excellent verbal and written communication skills.

• Ability to proofread and edit documents accurately, using standardized conventions.

• Ability to work well with staff, volunteers, homebuyers, and stakeholders.

• Exemplify strong problem-solving skills and "next step" thinking with the ability to anticipate needs and identify and implement improvements in office operation.

• Must be flexible, take initiative, and work independently.

• The ideal candidate will be able to work well in a fast-paced environment, handling a variety of detail-oriented tasks with a positive attitude and professionalism.

• Manage office including office systems such as copier, scanner, phone system and other office equipment