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Vice President of Finance and Administration

4 months ago

Winona, Minnesota, United States Minnesota State College Southeast Technical Full time

Location: Red Wing, MN or Winona, MN

Full/Part Time: Full Time

Employment Condition: At Will

Job Description:

The Vice President of Finance and Administration (VPFA) serves as the college's chief finance officer and is an effective team player and member of the President's Cabinet and the Executive Council, providing leadership in the areas of finance, administration, operations, auxiliary services, information technology and facilities. As a visible and engaged member of the campus community, the VPFA collaborates with the president in developing financial strategy, budget, and financial practices aligned to the college's vision, mission, and goals by providing leadership and strategic direction for all business operations, financial planning and management, business accounting, risk management and compliance, budgeting, facilities and materials management, safety and security, along with all administrative support functions on multiple campuses. The position serves as the principal financial advisor and will ensure accuracy, quality, and timeliness of all financial plans, budgets, and forecasts. The VPFA reliably predicts the college's future financial challenges and opportunities and prepares the institution to meet those challenges and maximize opportunities. This position assesses organizational performance against both the annual budget and the college's long-term strategy.
RESPONSIBILITIES AND RESULTS
Plan, develop, implement and analyze the coordination of all financial resources of the college as well as lead the college in transparent resource planning. Responsible for collecting and analyzing complete financial data across the college, assisting all parties in making informed decisions. Annually evaluate the alignment of performance funding measures and the college's outcomes. Develop metrics and measures for success, provide accessible dashboards and consistent reporting to ensure transparency and to raise financial literacy across the college. Oversee the development of annual and long-range financial plans (operating and capital). Drive efficiency across all areas of the college by improving systems, processes and policies that achieve organizational financial goals, reduce risk, and increase compliance. Stewardship of resources to provide stability and confidence for the college community that all financial matters are being handled in a professional and ethical manner. Create a culture of resource stewardship for impact (e.g. expected outcomes, cost per student, cost at scale, return on investment). Show creativity in identifying and securing resources to support the college mission and student success and equity agenda. Annually benchmark operational costs against peer institutions to identify areas for operational investments and savings. Develop strategic partnerships and enterprises to enhance revenue generation within the mission of the college, including oversight of auxiliary enterprises, public-private partnerships, shared services, and other business models. Develop partnerships with K-12, employers, and community-based organizations to find efficiencies, share and save costs, and to generate new revenue streams for the college and partners. Work with Minnesota State and Legislative auditors to ensure compliance with financial reporting standards, stakeholders, and Minnesota State policies and procedures. Responsible for all policy and procedure development and implementation for all financial and operations activities of the college. Responsible for researching and implementing best practices for financial operations and direct all college investments and banking operations. Advise the president and the leadership team on the impact of long range financial and organizational planning. Maintain a regular relationship with Student Senates (one on each campus) by interacting with them in tuition and fee structure changes and any other operational needs. Advise and assist the college foundation board on all financial matters and ensures compliance with financial reporting standards and Minnesota State policies and procedures ensuring proper return on investment (ROI). Collaborate with the Foundation to secure funds for innovative academic and experiential student experiences. Coordinate capital and HEAPR project planning and prioritization, submission of capital projects and HEAPR requests to the system office, and assist facility organization, operation, and management.

Provide administrative management for the college Direct and oversee business office, information technology, buildings and grounds, safety and security, and other auxiliary services college-wide in a multi-campus setting to include, but not limited to, food service, bookstore, fleet services, enterprise risk management, snow emergency/campus closure, records retention, and capital/construction projects. Hire, develop, and supervise all personnel within areas of assigned responsibility. Seek to understand program and project goals and readily adapt finance strategy accordingly. Demonstrate commitment to diversity, equity, and inclusion, including compliance with the college affirmative action plan. Provide leadership for enterprise risk management (ERM) and continuity of operations and develop and implement college wide ERM and COOP plans. Manage the college's safety and security program including providing annual trainings, audits, and inspections; providing policy development to maximize safety and mitigate potential risk and liability; managing claims; and oversight of the worker's compensation program. Direct the development, approval and implementation of the master facilities plan and deferred maintenance plan; direct and coordinate the planning and implementation of all building construction, renovation and repair, and deferred maintenance projects. Responsible to ensure that compliance with ADA regulations, OSHA regulation, local and state building codes and college security is maintained. Responsible for the safety and well-being of faculty, staff, and students by providing security services, environmental health and safety training, and developing and maintaining the college's continuity of operations and incident response plan.
Provide leadership and strategic planning for the College's technology infrastructure Provide leadership and direction for the Chief Information Officer (CIO) in development of the technology infrastructure of the college to include student and administrative networks, cyber security, interactive television, Zoom platform and telecommunication services. Review and approve the college technology plan developed by the CIO and approve annual information systems operating budget presented by the CIO. Ensure collaboration with the VP of Student Success in all phases of innovative technology implementation enhancing academic programming and student learning.
Act as a liaison to the Minnesota state Vice Chancellor of Finance Develop and submit long-range facility modifications and development plans to Minnesota State system office as supported by the College Master Facility Plan. Direct and oversee the planning and completion of all capital improvement projects approved by Minnesota State. Represent the college on Minnesota State finance and facility related committees and task forces. Assist the president in presenting financial information and conducting analysis while answering questions for legislators, the media, and the public.
Provide leadership to appropriate committees for development of policies, procedures and guidelines consistent with the mission of the college. Serve on the President's Cabinet and Executive Council. Act as resource for college committees for fiscal and facility related issues including participating in program reviews and in the accreditation process. Serve as liaison for the safety committee to the leadership team and as leader of the college emergency response team and liaison to the System Office. Oversee college security delegations of all faculty and staff. Interact and collaborate with college and university partners, and city and regional workforce partners to further the college's mission. Actively participate with state and national professional organizations, as well as other colleges, to remain current with fiscal responsibilities, educational development, theory, research, and programming.

Perform other duties as assigned by the college president to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Required Qualifications:

  • Bachelor's degree in business administration, finance or accounting or related area required.
  • Five years of progressively responsible experience as a leader in business, finance or accounting, and supervisory leadership experience.
  • Demonstrated success in building and maintaining partnerships with businesses, K-12 or other educational organizations or a comparable partnership experience.
  • Strong business acumen, with demonstrated expertise in financial planning, budget development, audit management, strategic and master planning, and construction planning.
  • Experience using data-informed evidence and proven practices to analyze critical issues and implement solutions.
  • Record of leading innovation and organizational change.
  • Evidence of high standards of honesty, integrity, trust, transparency, confidentiality, and ethical behavior.
  • Demonstrated history as a collaborative leader, working with cross-functional teams to achieve institution goals.
  • Ability to effectively articulate financial matters to stakeholders in understandable terms, and to address college-wide operational issues.
  • Working knowledge and understanding of the use and application of information technology systems.
  • Strong communication skills and a demonstrated ability to interact professionally with employees at all levels of the organization and with internal and external constituencies.
  • Proven commitment and evidence of success in building an equitable and inclusive organization.


Preferred Qualifications:

  • Master's degree in business administration, finance, or related field.
  • Certified Public Accountant certification or licensure.
  • Experience working in higher education, a comprehensive community college, or other public entity.
  • Experience with Workday Enterprise Management systems.
  • Experience with capital planning and projects.
  • Knowledge of federal, Minnesota and local laws; Minnesota State rules, policies, procedures and regulations, and the policies of the Minnesota State Board of Trustees.
  • Experience working in a collective bargaining environment.
  • Experience with policy and procedure development.

Other Requirements:

Main office location can be on either our Red Wing or Winona campus; however, regular travel between campuses is required.

About:

Minnesota State College Southeast is a two-year technical and community college that prepares students for a lifetime of learning by providing education for employment, skill enhancement, retraining, and transfer, to meet the needs of students and the community. The Winona campus opened in 1949, merging with the Red Wing campus in 1992 and updating its name to Minnesota State College Southeast in 2016 with the change of mission to offer both technical training and the associate of arts degree. Minnesota State College Southeast is a member of Minnesota State . For more information, visit .

Benefits Info:

As an agency of the State of Minnesota, MSC Southeast offers a comprehensive benefits package including medical and dental insurance, short and long-term disability, generous vacation and sick leave, 11 paid holidays each year, employer-paid life insurance, pre-tax flexible spending accounts, retirement plans, and tax-deferred compensation. Additional benefits include tuition waivers available to the position, their spouse and dependent children up to age 26.

Desired Start Date: 08/28/2023