Administrative Support Specialist

2 weeks ago


Charleston, West Virginia, United States Compass Group USA Full time

Position Overview:
We are seeking a dedicated ADMINISTRATIVE SUPPORT SPECIALIST to join our team.

Job Responsibilities:
As an essential member of our organization, you will be responsible for providing comprehensive clerical and administrative assistance to our food service programs.

Key Duties Include:
1. Professionally handle incoming calls and direct inquiries to the appropriate personnel.
2. Maintain confidentiality of personnel records and files.
3. Assist management in preparing sensitive employment and labor relations documents.
4. Support staffing efforts by locating replacements for absent employees on short notice.
5. Foster positive working relationships with colleagues, school staff, parents, and supervisors.
6. Keep accurate records of students eligible for free and reduced-price meal programs, if applicable.
7. Input weekly cash sales and meal counts into the computer system.
8. Conduct daily reconciliation of bank deposits.
9. Process vendor invoices for payment, ensuring accuracy and compliance with bid specifications.
10. Reconcile monthly vendor statements and prepare reimbursement claims.
11. Assist in the preparation of monthly financial reports.
12. Attend required in-service and safety meetings.
13. Maintain a clean and safe working environment, adhering to safety protocols.
14. Perform additional duties as assigned.

Benefits:
We are committed to investing in our employees' growth and well-being. Both full-time and part-time team members are eligible for a variety of benefits, including:
- Opportunities for professional development
- Retirement savings plan
- Employee shopping program
- Health and wellness initiatives
- Discounts through our marketplace
- Identity theft protection
- Pet insurance options
- Voluntary benefits such as critical illness and accident insurance

Full-time employees also receive:
- Medical, dental, and vision coverage
- Life and disability insurance
- Commuter benefits
- Employee assistance programs
- Flexible spending accounts (FSAs)

Diversity and Inclusion Commitment:
Compass Group is an equal opportunity employer, dedicated to fair treatment of all applicants and associates based on their skills and experiences, without regard to race, national origin, gender, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Disclaimer:
This job description is not intended to be an exhaustive list of all responsibilities, skills, tasks, or requirements associated with this position. The company reserves the right to modify or change essential functions of the job based on business needs.

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