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Supply Chain Assistant

2 months ago

Fargo, North Dakota, United States SpartanNash Company Full time

At SpartanNash, we deliver the ingredients for a better life through customer-focused innovation. We do this for our supply chain customers and U.S. military commissaries, retail store guests and, most importantly, our Associates. In fact, we see a day when each will say, "I can't live without them."

Our SpartanNash family of Associates is 17,000 strong, ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists. Each of them plays an integral role in SpartanNash's People First culture, Operational Excellence and Insights that Drive Solutions. Ready to contribute to the success of our food solutions company? Apply now

Location:

3030 Main Ave - Fargo, North Dakota 58103

Job Description:

Position Summary:

This role is responsible to provide a variety of clerical/administrative support to the distribution center warehouse and/or transportation operations. This may include, but is not limited to, maintaining personnel time and attendance records, assisting with warehouse/transportation payroll functions, preparing documents/correspondence, compiling and verifying data, running reports, etc.; responsibilities may vary based on assigned area.

Here's what you'll do:

  • Gather information, compile data and prepare, run and/or distribute reports (i.e., KPIs/Key Performance Indicators, Transportation Metrics, etc.) as assigned for warehouse and transportation.
  • Review data within the distribution center time clock and/or transportation paperwork including driver trip sheets and ensure the timely and accurate calculations, processing and input of warehouse/transportation payroll data within the Payroll/HRIS system.
  • Validate the accuracy of data and coordinate with Corporate Payroll department, as necessary, to ensure payroll data is available by required deadline to ensure timely processing.
  • Resolve any issues and/or respond to questions from associates in a timely manner.
  • Maintain personnel time and attendance records; track attendance and time-off records (i.e., personal days, sick days, holidays, FMLA, etc.) for assigned group of associates within warehouse or transportation and work with Human Resources and/or Payroll to address any questions, concerns or variances.
  • Provide clerical support for the formal bid process and track drive bids/bid changes as determined by routing/dispatch.
  • Review and ensure accurate contract administration as it apply to payroll, attendance tracking, etc.
  • Perform clerical tasks such as, but not limited to, copy, fax and/or print documents; prepare correspondence for distribution management, assemble, distribute and maintain department files and records accordingly.
  • Maintain department office supply inventory and order supplies as needed.
  • Sort and distribute incoming mail and prepare/process outgoing mail requests and shipping packages to service centers, vendors, retail stores, etc. as assigned.
  • May assist with other warehouse operations and transportation clerical/administrative tasks as assigned (i.e., customer communication, transportation/dispatching, etc.).
  • Additional responsibilities may be assigned as needed.

Here's what you'll need:

  • High School Graduate (Required) or GED. College degree or college course work in Business Administration or related area preferred.
  • Two years of general clerical/office experience, preferably within a wholesale/warehouse or transportation environment.
  • Basic office and computer skills, including experience with Microsoft Word, Excel and PowerPoint.
  • Good written and verbal communication skills and customer service skills.
  • Must have attention to detail, strong data entry skills and effective organization, prioritization, multi-tasking and time management skills.
  • Ability to handle and maintain confidentiality of sensitive information.
  • Proficient computer skills including Microsoft Office (Word, Excel and PowerPoint) required.
  • Able to work in a team environment as well as independently.
  • Must be able to work within a warehouse/transportation environment.
  • Basic knowledge of accounting/payroll processes helpful.

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must frequently sit, walk and stand, use hands to handle, grasp, and twist objects, tools, or controls, and use both feet for repetitive movements as in operating foot controls. Must frequently walk, talk, crouch, kneel, bend, stoop, twist, and reach with the hands and arms. Ability to lift up to 75 pounds with assistance as needed. While performing the duties of this position, employees are subject to a warehouse environment and may frequently be exposed to changes in temperature and humidity based on assignment. The noise level in the work environment is usually moderate to high. Employees must be able to work weekends, holidays, days and night hours, and overtime as necessary and as assigned, and must be able to work in the condition specified for 8-10 hours shift as assigned. Travel requirements vary by assignment.

As part of our People First culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package.

SpartanNash is an Equal Opportunity Employer, including disability and veteran, that celebrates diversity and believes employing a diverse workforce is key to our success. We are committed to providing equal employment opportunities to all individuals.

We are not able to sponsor work visas for this position.