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Administrative Assistant II

2 months ago

Austin, Texas, United States Abbott Laboratories Full time

Join Our Team - Administrative Assistant Position

This exciting opportunity involves providing support to a Divisional Vice President in our Cardiac Rhythm Management sector, a prominent player in Cardiac Rhythm Technologies. We are dedicated to creating groundbreaking technologies that revolutionize the treatment of heart arrhythmias and irregular heartbeats.

Responsibilities:

  • Conduct various administrative tasks such as answering calls, managing calendars, arranging travel, handling correspondence, processing expenses, organizing meetings, creating business documents, and assisting with presentations.
  • Support budget tracking and maintain departmental files in line with company and regulatory standards.
  • Follow specified procedures for purchases, security, privacy, branding, and office services.
  • Utilize software skills, including Microsoft Office, specialized business tools, corporate travel systems, and employee management platforms.
  • Assist with new employee setups and provide training to new administrative staff if needed.
  • Interact with senior executives and manage confidential information.
  • Maintain schedules, coordinate travel, and effectively manage calendars.
  • Address scheduling conflicts and serve as the primary contact for the manager's schedule.

Requirements:

  • High School Diploma / GED
  • Equivalent combination of education and experience; some college coursework is desirable.
  • Minimum 3 years of administrative experience or equivalent.
  • Basic to intermediate proficiency in Microsoft Office, Adobe Acrobat, Visio, and Lotus Notes or Outlook.

The salary for this role ranges from $22.15 to $44.25 per hour, with potential variations depending on the location.