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Administrative Support Specialist II

2 months ago

Austin, Texas, United States TEXAS MEDICAL BOARD Full time

Position Overview

The Texas Medical Board is seeking a dedicated Administrative Assistant II to provide essential support within the Investigations Department. This role involves performing routine administrative and technical tasks that are crucial for the efficient operation of the department.

Key Responsibilities

  • Manage and disseminate information related to jurisdictional complaints.
  • Perform data entry and maintain organized filing systems.
  • Generate, send, and electronically file correspondence pertinent to complaints, including routine updates and subpoenas.
  • Assist in tracking expert panelist vouchers and ensure accurate payment information is maintained.
  • Serve as the primary backup for processing incoming mail and documents.
  • Obtain computerized reports as required.

Qualifications

To be considered for this position, candidates should possess:

  • A high school diploma or equivalent; further education from an accredited institution is preferred.
  • A minimum of twelve months of experience in office practices and administrative support.
  • Proficiency in Microsoft Word and familiarity with scanning devices.

Skills and Abilities

The ideal candidate will demonstrate:

  • Knowledge of office practices and administrative procedures.
  • Strong skills in using standard office equipment and software.
  • The ability to prioritize tasks effectively and maintain a professional demeanor.
  • Excellent verbal and written communication skills.
  • Capability to handle confidential information with discretion.

Work Environment

This position allows for telecommuting up to one to two days per week, following training and approval. The role is primarily office-based, requiring regular attendance and punctuality.

Equal Employment Opportunity

The Texas Medical Board is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, age, religion, disability, or veteran status.