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Accounting Clerk

2 months ago

Palm Springs, California, United States teamworkonline Full time
About this Job: Performs a variety of accounting activities related to the payment and receipt of money; computes, classifies, and records numerical data into ASM Global's accounting systems. Applies a working knowledge of applicable laws and regulations. Work involves processing, distribution and maintenance of invoices and payments, and financial forms processing. This position requires effective communication with colleagues, vendors and other appropriate third parties.

ESSENTIAL RESPONSIBILITESAccounting:
  • Enters AP invoices and expense reports accurately and timely, matching w/purchase orders, receiving reports and or approvals.
  • Verifies approval signatures on all invoices, check requests, and expense reports, follows up to obtain any missing approvals.
  • Assist in timely payments for accounts payable, employee reimbursements and credit cards
  • Review and reconcile vendor invoices/statements for accuracy and addresses outstanding balances.
  • Handle inquiries regarding payments, invoices and account statements.
  • Maintains and verifies accuracy of vendor records including, verifying vendor information, W-9's and federal tax forms, and insurance requirements (COI).
  • Validates expense reports to meet documentation requirements.
  • Ensures delivery of checks awaiting hand delivery and mailing to appropriate locations.
  • Responds to all inquiries regarding accounts payable and accounts receivable.
  • Maintain filing system for AP and AR.
  • Assist to generate & timely distribute accurate invoices to customers, ensuring compliance with contractual terms and billing schedules
  • Collaborate with cross-functional teams, including sales, event services, operations, and parking services to resolve issues and improve processes.
  • Post customer payments by recording checks and credit card transactions.
  • Generate and analyze aging reports to identify delinquent accounts and take appropriate actions.
  • Prints and Mails Invoices and Statements.

Other
  • Promotes and fulfills ASM Global goals and brand promise.
  • Participates in safety programs to achieve safety goals.
  • Assists the department and organization with various projects and special assignments as needed.
  • Performs other assigned duties as required.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education:Two years college level business classes including accounting or finance courses, however any combination of education and work experience providing the required abilities and knowledge for successful performance is acceptable. Experience:
  • Two year experience working in either an accounting or bookkeeping roll.
Skills and Abilities:
  • General financial accounting and bookkeeping principles
  • Experience with Accounting software Sage 50 / QuickBooks / Microsoft Dynamics 365 or similar
  • Knowledge of Microsoft Office (Excel, Word, Outlook).
  • Knowledge of professional business procedures, etiquette and practices
  • Correct English usage and basic math skills
  • A keen eye for detail
  • Business letter and report writing, record keeping principles and procedures; telephone techniques
  • Excellent customer service and public relations skills
Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions):
  • Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.
  • Light lifting up to 10 lbs and some extended periods of walking/standing may be required.
Certifications: No certifications required.Salary Range: $ $28.82 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.