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Literacy for Life Administrative Assistant

2 months ago

Williamsburg, Virginia, United States William and Mary Full time
Position Information
Position Information

Position Number

Position Title
Literacy for Life Administrative Assistant

Employment Category
Part Time Professional

Unit Mission Statement
Founded in 1975, Literacy for Life is an independent 5013 organization located in William and Mary's School of Education.

Literacy for Life's mission is to improve lives by teaching adults literacy skills required for self sufficiency, better health, and meaningful participation in society.

Literacy for Life provides professional instruction and volunteer tutoring in reading, writing, math, English language, citizenship, computer skills, high school completion (GED and NEDP), health literacy, workplace readiness, and preparation for post-secondary programs

Position Summary

Please Note:

This is a courtesy posting for Literacy for Life and not a William & Mary position.

Provide administrative support to staff, volunteers, and clients. Manage the facility and resources. Provide reception services to callers and visitors.
Assist with Program Administration
Schedule enrollment appointments. Conduct appointments in cooperation with the Intake and Assessment Coordinator (IAC)
Add clients to the waiting list in consultation with the Human Services Coordinator
Assist with scheduling assessments, intakes and goal reviews
In consultation with the IAC, recommend ESL classes based on assessment results and the client's schedule
Provide clerical and logistical support to staff, volunteers, and clients
Input accurate class attendance data for the Data Specialist (DS) to access
Coordinate with the DS for personal data and status changes of clients
Enter donation information into donor database and send thank you letters
Manage Office and Resources
Maintain a tidy environment in common areas. Prepare space for meetings, classes, or events
Check library resources in and out and input renewals
Order office supplies
Maintain office equipment and schedule service
Issue and track parking passes in cooperation with William & Mary Parking Services
Receive and sort mail and deliveries
Create and print informational postings
Provide Reception Services
Greet callers and visitors; provide information or direct inquiries appropriately
Communicate reminders and messages among staff, learners, and volunteers

Required Qualifications
Ability to communicate with diverse adult learner and volunteer population essential. Sound knowledge of Microsoft Word and Outlook. Strong clerical, telephone, and organizational skills.

Ability to understand and follow directions; ability to adapt to changing work priorities; ability to multi-task, ability to interact effectively with others; ability to work independently and exercise sound judgment; demonstrated dependability, punctuality, efficiency, and confidentiality.

Previous data entry and administrative experience is preferred. Willing to learn new software and procedures.

Preferred Qualifications
Undergraduate degree or equivalent related experience preferred. Excellent people skills for a diverse population and a working knowledge of Spanish preferred.

Advertised Pay Range

Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.


University Salary Range

Department
3M1000 Education Operations

Location
William & Mary

Is the position remote work eligible?
Not eligible

Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval.

Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers.

Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Job Open Date

Review Begin Date

Job Close Date

Open Until Filled
Yes

FLSA
Position Restricted?

Position Term

Special Application Instructions

Conditions of Employment
N/A

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university.

The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment.

Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement
Part time position, 32 hours per week, health stipend, IRA match, William and Mary parking pass

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.