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Administrative Coordinator

2 months ago

Williamsburg, Virginia, United States Consulate Health Care Full time
Job Overview

We are seeking a skilled Administrative Coordinator to support our operations at Consulate Health Care.

This is a Full-Time role, scheduled for Monday through Friday.

We are looking for an Office Support Specialist who is dedicated to fostering a resident and employee-centered environment, enthusiastic about teamwork, and eager to contribute to a positive workplace culture.

If you are an Office Support Specialist with a strong business sense, a collaborative spirit, and a passion for enhancing workplace culture, this position is tailored for you.

Key Benefits

  • Compensation: Competitive salary, along with holiday pay and a paid time off (PTO) program.
  • Comprehensive Benefits: Medical, Dental, Vision, Life Insurance, 401k, and additional perks.
  • Innovative Purchasing Program: Access to a purchasing program that allows you to acquire a wide range of products (technology, furniture, clothing, etc.) with flexible payment options. No interest, no credit checks, and no hidden fees.
  • Continuous Learning: Our Learning Management System provides over 1,500 courses related to senior care and health services, available for free to support your personal and professional growth. Courses include MS Office and Leadership/Supervisory training, accessible via computer or mobile, with many offered in multiple languages.
  • Discount Programs: Enjoy discounts of up to 20% on personal wireless accounts and auto rentals through selected vendors.
  • Employee Assistance Fund: In times of unexpected hardship, confidential assistance is available to support you.

Primary Responsibilities

  • Perform a variety of clerical and administrative tasks to assist the designated supervisor.
  • Coordinate activities within the department and with other departments, responding to inquiries and requests for information.
  • Engage with others in a courteous, tactful, and friendly manner while addressing issues, complaints, and questions.
  • Review correspondence and memos directed to administration, managing routine matters through written or verbal communication, or redirecting to appropriate parties for expedited handling; prepare and develop confidential and routine correspondence, reports, forms, and special mailings.
  • Assist in preliminary work on various projects.
  • Handle the preparation, receipt, and distribution of inter-office and U.S. mail; manage bulk mailings for distribution.
  • Organize, monitor, and maintain general administrative records and filing systems.
  • Provide customer service to residents and families as needed.
  • Process invoices for Accounts Payable, ensuring timely payments and corresponding with corporate Accounts Payable as necessary.
  • Coordinate room setups and refreshments for meetings and conferences.
  • Contribute to innovative healthcare solutions by developing and implementing new ideas and concepts that enhance systems and processes, leading to superior outcomes and the growth of a successful management team.

Qualifications

  • High School Diploma or GED equivalent.
  • Preferred: Two (2) year college degree or equivalent with a focus on business studies.
  • You should be qualified, compassionate, and committed to excellence in your work.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Posted by ApplicantPro