Student: Office Services Assistant

1 month ago

Lexington, Kentucky, United States University of Kentucky Full time
Job Title

Student:
Office Services Assistant (Dickinson Wright PLLC)

Requisition Number
SE04021

Department Name

3J5SE: Student Employment

Work Location
Lexington, KY

On Campus/Off Campus
Off Campus

Salary Range
$16

Type of Position
Student

Position Time Status
Part-Time

Preferred Education/Experience

  • Possess the ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision;
  • Possess interpersonal skills necessary in order to communicate with a diverse group of attorneys and staff and provide information with ordinary courtesy and tact while safeguarding confidentiality;
  • Possess the ability to identify and analyze issues and problems in facilities management, and to recommend and implement solutions;
  • Possess the ability to operate postage machines, facsimile machines, copy machines, and all other conference room equipment in the office;
  • Possess the ability to plan, organize, and manage property and facilities of a professional services firm at a level normally attained through an Associate's Degree in business administration, or closely related field, or equivalent experience;
  • Work may require irregular hours, and occasionally requires more than 40 hours per week to perform the essential duties of the position;
  • Possess the ability to use database software, spreadsheet, and word processing software and equipment to complete analysis and reports.

Working Conditions:
Normal law office environment with little exposure to noise, dust, temperature.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please note that a variety of factors determine compensation, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Hours per Week

20-25

Job Summary

You must be a current UK student to apply to this position. This position is located off-campus with a local Lexington employer and is not affiliated with UK.


Staff designated at Dickinson Wright PLLC ("the Firm") as Office Services Assistant are responsible for providing professional support services, including equipment, facilities and support services, to Attorneys and Clients of the Firm as assigned on part-time basis unless otherwise arranged with the Firm.

Skills / Knowledge / Abilities

Essential duties and responsibilities of staff designated as Office Services Assistant at the Firm include but are not limited to:

  • Opens and/or closes the office by ensuring that all office services and conference rooms are operational for the delivery of client services;
  • Collects and distributes U.S. mail and inter-office mail in accordance with department procedures; properly places postage to outgoing mail and delivers same to the postal center. Processes certified and Registered mail for attorneys and staff and delivers same to postal center;
  • Responsible for logging and shipment of outgoing Federal Express packages and dropping same in the Federal Express pickup box within the building;
  • Responsible for setting up videoconference equipment upon request and assisting the IT Department, as needed, with the setup of equipment for conference meetings;
  • Prepares copy, print, and scan projects in the department as needed;
  • Assists with facsimile transmissions and distribution;
  • Provides delivery and setup of food and beverages, as requested, for in-office conferences and office functions;
  • Monitors coffee stations for cleanliness; ensures that each station is stocked with appropriate provisions, and prepares coffee and hot water, as needed;
  • Monitors copy stations for cleanliness; ensures that each station is stocked with appropriate supplies. Fills each copy machine with paper and wipes down copier with disinfectant wipes;
  • Performs minor repairs, moving office furniture, and other miscellaneous/general services within the office. Responsible for setting up new attorneys and secretaries with supplies and equipment;
  • Performs relief receptionist duties, as required.
Deadline to Apply
09/02/2024

University Community of Inclusion


The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance.

We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome.

We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live.

In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.

These screenings may include a national background check and/or drug screen.

Anticipated Start Date
08/20/2024

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