Administrative Specialist 1/Trainee 1/2

1 month ago

Albany, New York, United States StateJobsNY Full time

For Trainee Level Appointment (SG 13 or 14):

  • Reachable for appointment to Trainee 1 level on current Civil Service eligible list used for filling this title; OR,
  • One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.
Titles eligible for transfer to the Trainee 1 level include but are not limited to:
Administrative Assistant 1, Office Assistant 3, Program Aide, Claims Services Representative Trainee 1; OR,

  • A bachelor's or higher degree.

For Journey Level Appointment (SG 18):

  • Reachable for appointment to journey level on current Civil Service eligible list used for filling this title; OR,
  • One year of permanent, competitive class services as an Administrative Specialist 1; OR,
  • One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.
Titles eligible for transfer to the Journey Level include but are not limited to:
Contract Management Specialist 1, Human Resources Specialist 1, Senior Administrative Analyst, Policyholder Services Representative 1, Claims Services Representative 1; OR,

  • A bachelor's degree and two years of professional experience* providing administrative, and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
  • A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Candidates on the current PCO eligible list who are eligible for appointment are encouraged to apply.


Please be advised that the New York State Insurance Fund does not offer sponsorship for employment visas to employees or potential employees.

Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.

Duties Description Responsibilities include, but are not limited to:

  • Manage sensitive matters such as signing, writing, editing documents, briefings, reports, and correspondences as needed.
  • Manage and track travel expenses. This involves reconciling invoices, receipts, and credit card statements, and ensuring travel compliance with company policies and budgetary constraints. Additionally, assisting to resolve any travel-related issues that may arise. Complete purchase requisitions and receive purchases.
  • Coordinate department organizational chart updates.
  • Enter Information Technology system service tickets when needed.
  • Submit a Project Sunlight Compliance Report monthly.
  • Schedule conference calls, virtual meetings, and in-person meetings.
  • Reserve conference room for various meetings and events.
  • Coordinate availability of rooms with executive staff.
  • Notify building occupancy staff and security of visitors.
  • Support Finance & Actuary staff. This includes but is not limited to setting up interviews, assisting with employee exit, new hire on-boarding, separation notice checklist, Employment Application part -1, RFA, RTF, evaluation forms, monitoring time and attendance, LATS support, and order and distribute supplies and calendars.


Additional Comments For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position.

Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.


Fringe Benefits:

  • Competitive Compensation.
  • Future Career Growth Potential.
  • Open and Supportive Team-Based Environment.
  • Plentiful Vacation, Personal, and Sick Leave Accruals.
  • Paid State and Federal Holidays.
  • Full Medical, Vision, and Dental.
  • Retirement Options.
  • Possibility of Telecommuting, Flextime, and Alternative Work Schedules.

NY HELPS Program:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).


For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.


At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NYSIF Commitment to Diversity, Equity, and Inclusion
The New York State Insurance Fund (NYSIF) prioritizes and champions diversity, equity, and inclusion (DEI) throughout our agency.

NYSIF provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, and local law.

We believe that embracing our differences brings richness, new ideas and experiences to NYSIF, which energizes a creative and innovative work environment.

We strive to foster a workplace where diverse individuals are able to participate fully in the decision-making process and have ample opportunity for advancement.

We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.


Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities.

NYSIF is proud to utilize best practices to recruit, hire, retain, and promote career advancement of individuals with disabilities.

This includes special focus on current and prospective employees with the most significant disabilities, such as the use of supported employment, individual placement with support services, customized employment, the civil service sections 55/b and 55/c programs, internships, and job shadowing.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF's Reasonable Accommodations mailbox at

#NYSIF

Some positions may require additional credentials or a background check to verify your identity.

Name Ana Luiza Gorman

Telephone

Fax

Email Address

Address

Street PO Box 66699

City Albany

State NY

Zip Code 12206


Notes on Applying To apply, submit a cover letter and resume to Please include the position title, vacancy ID number, and your current official Civil Service title within your application.

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