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Records Management

2 months ago

Saint Paul, Minnesota, United States Minnesota Pollution Control Agency Full time
Working Title: Records Management - Office Specialist
Job Class: Office Specialist
Agency: Pollution Control Agency
  • Job ID: 78514
  • Location: St. Paul
  • Telework Eligible: No
  • Full/Part Time: Part-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: Open to all qualified job seekers and MPCA employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through self-service and confirm their bid by the job closing date.
  • Date Posted: 07/22/2024
  • Closing Date: 07/29/2024
  • Hiring Agency/Seniority Unit: Pollution Control Agency / Pollution Control-AFSCME
  • Division/Unit: Operations Division / Info & Records Mgmt Unit
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $ $23.76 / hourly
  • Classified Status: Classified
  • Bargaining Unit/Union: 206 - Clerical/AFSCME
  • Work Area: OP
  • FLSA Status: Nonexempt
  • Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This posting will be used to fill three positions located in St. Paul

This position will provide agency records management support at the Minnesota Pollution Control Agency (MPCA). The incumbent converts documents from a centralized paper system to an electronic system in accordance with established processes, requirements, and guidelines. The incumbent works closely with the unit supervisor to ensure the work is progressing efficiently and to quality standards. The incumbent also provides records management administrative support so that paper and electronic documents are easily and readily available for use and inspection.

Qualifications

Minimum Qualifications

Working knowledge of basic principles, practices and techniques of database management.

Ability to use computer programs (e.g., Microsoft Office products, email, intranet/internet, Outlook) and equipment (e.g. computer, facsimile, scanner, photocopier, label machines).

Ability to understand MN statutes and rules governing data practices and records management.

Customer service/human relations skills sufficient to maintain good work relationships with agency staff and customers.

The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

Records management experience.

Experience with electronic document management systems (i.e. TEMPO).

Knowledge of data practices regarding records and records retention.

Demonstrated ability to work independently and on a team.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to .

Contact

If you have questions about this position, contact Patty Atchison at

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Patty Atchison at .

About Pollution Control Agency

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.

Working together to improve the state we love.

What do Minnesota's State employees have in common?
  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth
Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:
  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Low-cost medical, dental, vision, and prescription drug plans
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care
  • Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
  • Training, classes, and professional development
  • Tuition reimbursement < Remove this bullet if this position is not eligible for tuition reimbursement >
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at )
Employee Assistance Program (EAP) for work/life support:
  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at or email and let us know the support you need.