Administrative Assistant

1 month ago

Bloomington, United States Ziegler Cat Full time
Ziegler CAT has an opening for an Administrative Assistant, Branch Operations that provides administrative support by handling information requests, supporting branch functions and event coordination, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

  • Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
  • Supports leadership staff including, Branch Operations Manager and General Manager, that are based out of the location with reporting, project work, and other miscellaneous tasks
  • Submit and follow-up on uniform service requests and new uniform orders
  • Works with purchasing on an outstanding uniform issues or orders
  • Keeps company owned technology assets up to date
  • Provides hands on support to IT when local technical issues arise (i.e. UPS batteries)
  • Facilitates boot reimbursement
  • Hang posters / distribute communications on company updates, programs, flu shot clinics, etc., hang weekly job bulletin
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Makes travel arrangements for management
  • Coordinates events, service anniversaries, and trainings with other departments
  • Organizes meetings, conferences and, seminars; including catering, audio/visual setup and attendance registration
  • Works in a cooperative manner with team and superiors
  • Creates and manages PO's for vendors supporting branch needs
  • Supports Payroll auditing for Product Support departments

Qualifications:

  • High School Diploma or GED required; 2 or 4 year College Degree preferred
  • 1-3 years related experience required
  • Demonstrated ability to work well with large teams
  • Strong computer, organization, and communication skills required
  • Personal Attributes: Commitment / Dependability, Learning Orientation, Problem Solving, Efficiency, Attention to Detail
  • Proficient in Microsoft Office Suite

Minimum Physical Requirements:

  • Using hands, talking, hearing
  • Working Conditions are indoor

This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals.

No Visa sponsorship available for this position. Authorization to work in the United States is required.

Ziegler Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color or creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, pregnancy, affectional preference, disability, age, marital status, familial status, protected veteran status, status with regard to public assistance, membership or activity in a local commission dealing with discrimination, or any other protected class status.

For more information about your equal employment opportunity rights and protections, click here.

For information about your Family and Medical Leave Act rights, click here, and for information about the Employee Polygraph Protection Act, click here.

For information about Pay Transparency Nondiscrimination

Special Assistance Request Form | Ziegler CAT

Ziegler Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, status as a qualified individual with a disability, or any other protected class status.

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