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Senior Administrative Assistant

1 month ago

Chantilly, Virginia, United States ManTech Full time

Secure our Nation, Ignite your Future

Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International Corporation, you'll help protect our national security while working on innovative projects that offer opportunities for advancement.

Currently, ManTech is seeking a motivated, career and customer-oriented Senior Administrative Assistant to join our team in Chantilly, VA area. The successful candidate will provide on-site administrative support and coordination to a complex contract, project or task(s) for a Group Lead.

Duties include, but are not limited to:

  • Oversees the administrative and clerical functions of assigned team, contracts, projects, or tasks.
  • Maintains office records and files.
  • Collect time sheets and other personnel records or paperwork for corporate and government processing.
  • Provide administrative support to Senior Management (to include: managing calendars, answering telephones, reviewing documents, making travel, responding to correspondence, maintaining office staff phone contact lists, managing vehicle and parking pass log book.
  • Performs other duties as assigned, such as Human Resources, Records Management, Facilities (to include escorting), and Security functions.
  • Schedule meetings and reserve conference rooms.
  • Provide coverage (as needed) across functional Administrative Team.
  • Attend and facilitate meetings, and capture meeting minutes (as directed).
  • Ability to travel approximately 25% of the time.

Basic Qualifications:

  • High School Diploma and 8+ years of experience, or Bachelor's Degree and 2+ years of experience.
  • Strong experience and understanding of administrative processes – to include:
  • Experience supporting Senior Management (to include: managing calendars, answering telephones, reviewing documents (including professional documents, memorandums, awards, OPRs, etc), making travel preparations (experience with eTrip is desired), responding to correspondence, maintaining office staff phone contact lists, managing. vehicle and parking pass log book. Proficient in MS Office Tools (to include: Outlook, MSWord, Excel, PowerPoint, etc.).
  • Led scheduling meetings, reserving conference rooms, communicating meeting logistics (verbally and in writing), and captured meeting minutes.
  • Maintained office records and files.
  • Have strong Typing Skills (50+ wpm).
  • Assisted in other functional areas (that require administrative support).
  • Worked independently on tasks (with minimal guidance).
  • Worked in a team environment and provided coverage for teammates.
  • Have exceptional oral and written communication, organizational skills, and team-building skills.
  • Have worked in a fast-paced environment and experienced in multi-tasking, working under quick timelines assisting multiple clients.
  • Travel approximately CONUS 25% of the time.

Preferred Qualifications:

  • Demonstrate expert-level analytical and Critical Thinking Skills.
  • Have strong interpersonal, people, and listening skills.
  • Must be very responsive to tasking and able to work well independently and in groups.
  • Previous NRO experience is highly desired.

Security Clearance Requirement:

  • Active/current TS/SCI with Polygraph is required.

Physical Requirements:

  • Must be able to be in a stationary position more than 50% of the time.
  • Must be able to communicate, converse, and exchange information with peers and senior personnel.
  • Constantly operates a computer and other office productivity machinery, such as a computer.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.

If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.

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