Administrative Services Asst Senior

4 weeks ago

Lexington, Kentucky, United States University of Kentucky Full time
Job Title
Administrative Services Asst Senior

Requisition Number
RE44722

Working Title

Department Name

7A009:ACADEMIC AFFAIRS

Work Location
Lexington, KY

Grade Level
43

Salary Range
$ /hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
Required Related Experience

5 yrs

Required License/Registration/Certification

None

Physical Requirements

Sitting for long periods of time at a computer

Shift

Monday – Friday, 8:00am – 5:00pm

Job Summary


Working under the supervision of the Associate Dean, this position supports faculty, staff and students by coordinating planned College of Dentistry events such as White Coat and Hooding ceremonies, Scholarship Luncheons, Awards Banquets, ASDA Day and Orientation.

Logistical planning includes meals, presenters, equipment, and materials.

The event coordinator will arrange venues and/or vendors for events and negotiate contracts and rate agreements in accordance with budget parameters.

The event coordinator will also provide on-site coordination for both in-person and virtual events, troubleshoots issues as they arise, manage participant list, and maintain event related records in accordance with University, department and College of Dentistry guidelines.

Proficient with virtual platform helpful.

Event responsibilities also include reviewing event related invoices for accuracy and submitting necessary items for payment processing.

In addition to event planning, this position will also produce various publications for the college, such as the Student Handbook, Student Directory, and programs for the White Coat and Hooding ceremonies.

Other duties will include arranging photographs for incoming students and senior pictures and composites.

The event coordinator will also be responsible for supply orders, processing Payment Request Documents, deposits through SAP and room reservations.

Periodically, the event coordinator will assist with Alumni and Continuing Education events.

Skills / Knowledge / Abilities

Microsoft, Desk Top Publishing, Web Page Software, Event Planning and Logistics

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Deadline to Apply
06/02/2024

University Community of Inclusion


The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance.

We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome.

We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live.

In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.

These screenings may include a national background check and/or drug screen.

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