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Assistant, Corporate Events

4 months ago

Beverly Hills, California, United States teamworkonline Full time
Who We Are:Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

Company Summary:

Endeavor (formerly WME | IMG) is a global leader in sports, entertainment and fashion operating in more than 30 countries. Named one of Fortune's 25 Most Important Private Companies, Endeavor is comprised of a number of industry-leading companies including WME, IMG and UFC. The Endeavor network specializes in talent representation and management; brand marketing, sponsorship and licensing; media sales and distribution; event operation and management; and sports training and league development.

Position Summary:
  • Endeavor is seeking an assistant who will support the Senior Vice President, Global Head of Corporate Events and Creative. We are seeking a proactive and detail-oriented Events Assistant to provide both essential and a broad range of support to the events and creative departments. This role requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.
  • Some local / domestic travel is required. Extended hours may be necessary during peak event seasons and on larger projects.
Key Responsibilities:
  • Organize and prepare agendas, materials, and follow-up notes for all meetings.
  • Facilitate payment to vendors and track expenses, ensuring accurate accounting and adherence to budgetary guidelines.
  • Submit and process event-related expense reports in SAP/Concur in a timely manner with the proper accounting codes, as well as expense reports for the SVP.
  • Answer phones, schedule appointments, and manage calendars for the SVP and department staff.
  • Support event coordination for a variety of properties and international marquee moments, including maintaining attendee lists, streamlining invitations, and ensuring confidentiality.
  • Review vendor agreements in coordination with Legal.
  • Provide on-site staffing at events and activations, assisting with check-in and providing overall support to hospitality and production teams.
  • Curate and actively manage event calendars for departmental events and industry/cultural events.
  • Work with Creative and Social teams to develop creative materials and assets.
  • Work with PR/Internal Comms team on event communications, marketing, and social media strategies.
  • Assist with internal office events and liaise with points of contacts in all of Endeavor's 20+ offices.
  • Assist in the execution of events in the WME Screening Room and field event ticket requests for internal and external events.
  • Manage and upkeep the Events email inboxes, ensuring prompt responses and organization.
  • Organize event supplies and inventory
  • Maintain event spreadsheets and resource documents – i.e. files of sites, hotels, meeting rooms, and associated vendors
Qualifications Knowledge, Skills and Abilities
  • Minimum of 1.5 years of general business and administrative experience is required
    • Experience working in an agency, event production or hospitality is recommended.
  • Extensive knowledge of the film, television, media and sports industries highly recommended
    • Interest in interior design is helpful.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Proficiency with Outlook, Microsoft Office Suite (& Google's equivalents); Zoom, WebEx; as well as event management platforms such as CVENT, Zkipster; and invoicing platforms such as, SAP Concur, is required.
  • Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
  • Ability to handle challenging situations with poise, understanding, and tact, while maintaining professionalism.
  • Consistent, dependable, and accurate in completing responsibilities/tasks
  • Meticulous attention to detail and a commitment to maintaining confidentiality.
  • Strong problem-solving, critical and analytical thinking skills
  • Ability to work independently and collaboratively as part of a team.
  • Flexibility to work occasional evenings or weekends as needed for events.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:
$17.25 hourly

Hiring Range Maximum:
$23.00 hourly