Human Resources Operations Specialist

2 months ago

Redmond, Washington, United States MAQ Software Full time

Human Resources Operations Specialist

Are you passionate about building a strong company culture and empowering new hires? Do you thrive in a fast-paced environment where you can wear multiple hats and provide exceptional support? If so, then this exciting opportunity at MAQ Software is for you

In this dynamic role, you'll be our HR Operations Specialist. You'll be the go-to person for new hires, ensuring a smooth onboarding experience and fostering a positive work environment at MAQ Software. You'll also play a key role in talent acquisition, partnering with the recruitment team to identify top talent and manage the interview process. Additionally, you'll provide expert support on employee benefits and help maintain a strong company culture.

You will become a trusted advisor to our executives at MAQ Software, providing critical support on projects, anticipating needs, and exceeding expectations. You'll stay up to date on employment laws and regulations, and compile and deliver concise daily reports on key operational metrics to empower executives with actionable data.

This role offers the chance to make a real impact on MAQ Software's success. You'll gain valuable experience in talent acquisition, HR operations, company culture development, and executive support – all while working in a fast-paced and collaborative environment at a recognized leader in software consultancy. We offer a competitive compensation package, comprehensive benefits, and the opportunity to be part of a thriving team

Sound like a perfect fit? Apply today

About our company

MAQ Software, a leading IT professional services firm, is seeking a talented HR Operations Specialist to join our growing human resources team at our Redmond, WA headquarters.

As Microsoft Power BI Partner of the Year 2021, we enable leading companies to accelerate their business intelligence and analytics initiatives. Our clients consistently recognize us for providing architecture and governance frameworks, implementing best practices to optimize Power BI reports, and building team capability through training programs.

As a premier supplier to Microsoft for two decades, our clients benefit from our extensive insights into the platform and engineering practices. Microsoft has awarded us nine specializations for meeting Microsoft's highest standards of service delivery. Our clients improve their implementations with the breadth and depth of our expertise.

With globally integrated teams in Redmond, Washington, and Mumbai, Hyderabad, and NOIDA India, we deliver solutions with increased velocity and tech intensity. Our daily delivery and feedback model offers the flexibility to adapt solutions to changing business needs.

Inc. magazine has recognized us for sustained growth by listing us on the Inc. 5000 list eleven times – a rare honor.

Job Responsibilities:

Empower New Hires and Cultivate a Thriving Workplace (80%)

  • Streamline New Hire Onboarding: Ensure a seamless transition for new hires by coordinating office setup, technology access, and essential information.
  • Support Strategic Talent Acquisition: Partner with the recruitment team to identify and attract highly qualified candidates through market research and utilization of internal databases and professional platforms (Handshake, LinkedIn)
  • Conduct Comprehensive Candidate Reviews: Analyze open positions and candidate qualifications (education, experience, skills, industry fit, and cultural alignment) to recommend the most suitable individuals for interview.
  • Facilitate Effective Interview Scheduling: Coordinate with hiring managers to schedule candidate interviews via Microsoft Teams or in-person, ensuring a timely and well-organized process.
  • Provide Expert Benefits Support: Serve as a valuable resource for employees by providing accurate and comprehensive answers to inquiries regarding company benefits (health insurance, 401(k) plan).
  • Foster a Positive Work Environment: Organize engaging company events and outings to promote team building, morale, and a strong company culture.
  • Maintain Confidentiality and Uphold Company Values: Ensure strict confidentiality of all employee information while providing critical support to the HR department and IT team as needed.

Executive Support (20%)

  • Executive Partner: Provide seamless support to executives with special projects and assignments, anticipating needs and exceeding expectations.
  • Deliver Executive Insights: Compile and deliver concise daily reports on key operational metrics, empowering executives with actionable data.
  • Stay Ahead of the Curve: Maintain awareness of employment laws and regulations to mitigate risk and inform strategic decision-making.
  • Streamline Vendor Management: Optimize vendor accounts, ensuring timely invoice processing and fostering a collaborative environment.

This is an on-site position located in our Redmond, WA Engineering Center. Daily collaboration with colleagues is a key aspect of this role.

Essential Qualifications:

  • Bachelor's degree in business administration or a related field.
  • Strong analytical and problem-solving skills.
  • Excellent communication, written and verbal, with the ability to tailor messaging to different audiences (executives, vendors, etc.).
  • Experience in executive support or working with senior management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality.

Benefits:

  • Competitive compensation – salary range is $45,000 per year to $65,000 per year.
  • 401(k) plan (employer match of 50% up to 6% of your salary) and immediate vesting.
  • Paid Time Off (PTO) - up to 3 weeks per year.
  • A comprehensive medical, dental and vision benefits package.
  • Work with a talented and experienced team in our Redmond office.

Our Redmond team has the culture of a start-up with the security of an established international company on an uber-fast growth trajectory.

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