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Administrator, Payroll

4 months ago

Bloomington, United States HealthPartners Full time

POSITION PURPOSE:

The purpose of this Payroll Administrator role is to perform the computations, processing record keeping functions of the organizational wide Payroll Department, adhering to the FLSA requirements and to the requirements of the Collective Bargaining agreements. Assist in the training of new payroll team members.

ACCOUNTABILITIES:

Performs payroll closing from hand off (i.e., process and close payrolls, create checks, direct deposits, tax administration).

Handles all processes with the pre-check of the payroll check list including, but not limited to the following: GTL calculations, deductions computation, tax audits, and 401k/403b catch up calculations.

Responsible for the payroll check production process which includes printing and sealing of the payroll checks and vouchers for distribution either by US Mail.

Enters or loads all facets of payroll data into Global Oracle Fusion.

Responsible for running assigned payroll queries.

Communicates with outside agencies as a service to our employees within our company guidelines.

Updates various reports according to the appropriate schedules, i.e. dues and hours reports

Generates and balances reports pertaining to the billing of the voluntary deductions

Acts as a Payroll Liaison for all assigned organizations as their payroll contact

Provides excellent customer service by answering employees' questions in a timely manner via email or phone.

Balances and audits payroll time records (records that were uploaded or data entered) for validity and ensures that they comply with HealthPartners policy and the Collective Bargaining Agreements.

Understands and follows manual checks, voids, and adjustments processes.

Performs audits to maintain the accuracy of the payroll data.

Sets up, computes, balances, and distributes monies according to legal limitations on garnishments, child support, or levies

Independently investigates Payroll processing issues.

Assists in evaluating system modifications required to implement new programs or procedures and tests program changes in the Payroll system(s).

Identifies and documents system problems and coordinates their resolution with Business Analyst, IS & T, Finance, Human Resources, and the Payroll Department.

Develops recommendations and proposals concerning system modifications.

Communicates system problems and enhancements to the appropriate staff in a timely manner.

Completes special projects as requested by payroll department management.

Performs routine audits of Payroll Processes.

Documents audit results and reviews them with supervisors, including recommendations for both individual and unit training needs.

Assist with quarterly reporting.

Assist with year-end processing.

Liaison to Accounting for payroll tax administration.

Produces, balances, and maintains W-2 and W-2C information.

Works with the Payroll Business Analyst to test software patches and upgrades.

Assists in the computation of data directly attached to the information of W-2 processing.

Balances W-2 data prior to the distribution.

Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

High School Diploma

Three to seven years' experience in the Payroll department of a medium to large organization or payroll service bureau

Two to five years computer experience with Microsoft Excel, Word, Access or comparable applications

Two years' experience with Global Oracle Fusion Payroll Software or similar HCM/Payroll applications such as Peoplesoft, Workday, or Ceridian Dayforce

Concise and accurate written communication skills

Strong oral and written communications skills

Strong data entry skills

Advanced problem-solving skills

Excellent customer service skills

Ability to work independently with minimal direction

Ability to work and partner with a wide variety of people

Ability perform calculations quickly and accurately

Ability to observe differences in copy, proof names
umbers and avoid perceptual errors in computations

Demonstrated planning, organization, and time management skills

Ability to make logical decisions and meet deadlines

Knowledge of data processing capabilities

Willingness to work as a team player in a fast paced payroll department

PREFERRED QUALIFICATIONS:

Five to seven years experience with in-house payroll processing

Experience in a health care environment

Post-secondary education including courses in accounting, human resources, mathematics, data analytic and computer hardware and software

Functional HRIS experience

Certified Payroll designation (CPP)

DECISION-MAKING:

Employees in this position handle confidential employee information and must maintain confidentiality of that information both within and outside of HealthPartners/GHI.



We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.