Administrative Assistant

2 months ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Department of Physical Therapy is currently seeking a full time Administrative Assistant to work in Miami, FL. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

  • Supports department and/or department leadership with daily clerical tasks.
  • Prepares basic reports, charts, budgets and other presentation materials.
  • Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
  • Plans meetings and takes detailed minutes, as needed.
  • Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
  • Greets and provides general support to visitors.
  • Develops and maintains department filing system.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Experience:

Minimum 1 year of relevant experience

Department Specific Functions

  • Completes assignments requiring the collection, and organization of data; may provide analysis and/or project management support.
  • Monitor and upgrade database linked to the digitized patient scheduling system, allowing for generation of patient trend reports for optimization efforts and staffing efficiency.
  • Serves as a resource regarding department and program policies, procedures, and operational functions.
  • May lead the work assignment of student workers and temporaries.
  • Support Phone Hub functioning as needed for coverage of regular staff.
  • Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
  • May assist in ordering office supplies. Composes correspondence or selects standardized formats. Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc for department).
  • May provide ancillary support to physical therapist, clinical activities, business services, student services, etc.
  • Participate in quality assurance and performance improvement initiatives.
  • Lead effort for web page updates.
  • Performs other duties as assigned.

Department Specific Qualifications

Education:

College degree in related field preferred

Certification and Licensing:

Computer programming and report development is preferred

Experience:

Two years of experience in a physical or occupational therapy office is preferred, with a good understanding of business operations that promote efficiency and insight into operational needs.

Knowledge, Skills and Attitudes:

  • Knowledge of data processing and transmission principles.
  • Ability to utilize computerized information systems.
  • Ability to read and decipher data on source documents to be entered.
  • Ability to enter and verify information with accuracy and a reasonable rate of speed.

#ED-LI1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H4

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