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Administrative Assistant

3 months ago

Miami, Florida, United States University of Miami Full time


Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet .

The Cooperative Institute for Marine and Atmospheric Studies has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL.

The Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.

  • Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals
  • Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs
  • Prepares and submits Workday expense reports
  • Prepares and submits purchase orders
  • Prepares and submits new temporary employees and students hire paperwork
  • Collect, sort and distribute mail and correspondence
  • Order and upkeep of the CIMAS storage room
  • Assists with travel arrangements as needed
  • Assists with special projects and events on an ad hoc basis as assigned
  • Perform daily functions in office operations as required
  • Performs other duties as required

Knowledge, Skills, and Abilities:

  • Knowledge of routine office practices and procedures.
  • Knowledge of simple data processing and transmission principles.
  • Ability to utilize computerized information systems.
  • Ability to read and decipher data on source documents to be entered.
  • Ability to enter and verify information with accuracy and a reasonable rate of speed.
  • Ability to understand and follow oral and written instructions.
  • Skill in data entry or typing
  • Knowledge of MS suite (Word, Excel, PowerPoint)

Education Requirements (Essential Requirements):

  • High school diploma or equivalent.

Work Experience Requirements (Essential Requirements):

  • Three (3) years of progressive related experience.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c103


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